Job Description

Job Title Service Support Assistant

. General administration of site: provide administrative assistance to management, respond to daily emails, create, and submit orders and maintain office supplies; take meeting minutes . Plan and Maintain yearly holiday plan for employee in coordination with respective mangers and Maintenance Manager . Document management tracking, logging incoming and outgoing documents . Manage and schedule appointments and coordinate meetings with client . Prepare monthly reports for the customer and Management team . Data entry on Industry Safe and Maximo CMMS tools. . Assist the Maintenance Manager in general tasks, including but not limited to generating reports, presentations, filing, and organizing. . Collect PO, payment cheque from Client and deposit same in Bank . Collaborate with the Finance department to ensure all billing is correct and submitted properly . Plan employee engagement activities at the site . Participate in a weekly team meetings, All other duties determined by the management team in support of Maintenance contract . Prepare all entry exit gate pass for tools and material . Take documents scan and apply for Airport pass for all employee and visitors and follow up on time renewal of all employee passes so operation is not impacted. . Support new joiners for issuing resident ID (CPR). Keep records of all employees valid work visa, passport, resident ID and take necessary action for timely renewal. . Support external team members from People Services and Project to process and issue business visas. . Coordinating with different stake holders at Airport to provide assistance to technical team for smooth functioning on site . Raising tickets to Airport for issues in Baggage hall impacting us but not related to BHS and following it up . Vendor coordination for timely supply of spares, uniform, consumables, and other work related materials

JR24897