Senior Procurement Officer
Dubai, United Arab Emirates
Job Description
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The Senior Procurement Officer is in charge to establish & to define the strategy for some commodities for Keolis MHI to ensure best business value, quality and compliance for the company. The Senior Procurement Officer is responsible for finding and evaluating suppliers, products and services, negotiating contracts and acquiring the most cost-efficient deals without compromising on quality.
MAIN RESPONSIBILITIES
KEY SKILLS
EXPERIENCES
EDUCATIONNAL QUALIFCATIONS
MAIN RESPONSIBILITIES
- People:
- May co-ordinate the work of a small team consisting of 1 to 3 staffs Coaching of procurement officers, assistants or administrators.
- Strategy:
- Elaborate the commodities strategies in charge in coordination with Workstream Leader (WSL) team for a short, mid, and long-term goals and objectives monitored through specific KPIs and financial targets.
- Build Supplier, category and market understanding through research and stakeholder briefings which result in the management of commercial issues throughout the procurement cycle.
- Establishment of the roadmap activity in link with his/ her Portfolio.
- Periodic meeting with the WSL to help enhance supply chain plans and strategies.
- Manage effective relationships with all key WSL.
- Individual contributor and acknowledged expert within Keolis MHI, involving mastery of a specialized discipline: some commodities in procurement.
- Business Processes & Governance:
- Contribute to the establishment of the procurement policies, procedures, and ensure proper dissemination within the organization and user adoption.
- Development of benchmarks and metrics including routine scorecards to set baseline standards and review for improvement opportunities.
- Ensure with the Head of procurement and the finance that procurement activities for Keolis MHI are managed within agreed budgets.
- Strictly follow RTA governance.
- Contract Development and Negotiations:
- Provide efficiencies and reduce expenses through strategic procurement sourcing and supplier management.
- Support accountable contract custodians in the negotiations of the terms and conditions of their contracts.
- Development of master vendor agreements in accordance with the legal department and the principles defined by the Head of Procurement.
- Decline the implement best practice contract management tools and guidelines, following the procurement roadmap elaborated by the Head of Procurement.
- Strategic Tender Management:
- Identify, negotiate and implement contract and framework agreements which result in efficiencies to the business.
- Prepare invitation to tenders (ITT) and assess and award/recommend supplier tenders, bids, quotations and proposals. To conduct Benchmarking and Savings reviews in order to demonstrate best value.
- Administer Request for Quotation process including compilation of packages, receipt, tracking of documents, analysis of responses and set-up of supplier files.
- Maintain and update an approved supplier list including their information related to purchase orders and administer assigned categories and product codes.
- Maintain accurate auditable records of all procurement process in the data base procurement which result in high process compliance.
- Provide advice, guidance and interpretation.
- Supplier Management:
- Manage Keolis MHI Dubai Metro suppliers including but not limited to achieve cost savings via vendor selections, assist in the reviewing and developing favourable contract agreements, in addition to addressing and resolving delivery and billing problems.
- Develop and enhance strategic vendor partnerships, including supplier selection, evaluation, development, and rationalization/consolidation strategies.
- Track, evaluate and manage vendor performance to analyse savings achieved and services delivered in compliance with negotiated terms.
- Sourcing continuity (articles, events, forums\xe2\x80\xa6) in order to follow the market evolution/ innovations & to identify the potential opportunities.
- Manage effective relationships with all key stakeholders and suppliers.
- Reporting:
- Manage performance reporting for her/ his procurement activities.
- Ethics & compliance:
- Ensure compliance with the Keolis MHI Management System * and all relevant business processes, procedures and work instructions to deliver all work with appropriate quality and governance standards.
- Ensure security and integrity of all data provided including reporting performance, finance and customer information; reference Keolis MHI non-disclosure policy.
- Ensure compliance with all training requirements of Keolis MHI and ensure adherence to these requirements at all times whilst in employment.
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- The Management System is the way in which an organization manages the interrelated parts of its business in order to achieve its objectives. These objectives can relate to a number of different topics, including product or service quality, operational efficiency, environmental performance, health and safety in the workplace and many more.
- Perform and carry out other duties as instructed / directed by the Head of Procurement.
KEY SKILLS
- Knowledge with ERP (enterprise resource planning) and PC literacy skills are essential.
- Excellent analytical skill is required.
- Must be in capacity to audit a commodity, build strategies (market analysis, rupture model, business cases...)
- Ability to demonstrate both good literacy and numeracy skills required for the role.
- Possess good communication skills and the ability to manage multiple tasks efficiently and work productively in a fast-paced, team-oriented environment.
- Strong organisational skills, detail oriented, and the ability to handle multiple priorities.
EXPERIENCES
- A minimum of 6 years, work experience in high volume procurement department including contract administration and contract writing.
EDUCATIONNAL QUALIFCATIONS
- Bachelor\xe2\x80\x99s Degree in Procurement and/or Business Administration.
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Job Detail
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Job IdJD1508170
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned