Senior Contracts Engineer
Sohar, Oman
Job Description
Job title
Senior Contracts Engineer
Grade
6
Stream
RPI & Plastics
Function
COO - Procurement - Contracts
Location
Sohar
Budget control
*OPEX and/or CAPEX and/or Revenue amount as relevant*
Primary Support (Scope)
Business Development team DS /Commercial at Corporate Level, & eventually support the)
Secondary support (eventual)
Downstream RPI & Plastics (Operations / Maintenance & T/A / Technical
Reporting to
TBC
Direct Reportees
0
Job purpose
Provide technical engineering expertise, support and create innovative solution related with the execution of end–to-end cycle Contracts (analyzing, developing, and negotiating) to support Business Development team DS /Commercial at Corporate Level, & eventually support the Downstream RPI & Plastics (Operations / Maintenance & T/A / Technical) on behalf the assigned clients (Corporate BD and Downstream), acting as owner of contract standards, Process, and results, by collaborating with assigned stakeholders ( Business Development / Downstream RPI & Plastics ) thought (1) Delivery of procurement planning and/or ensures proper bids technical and commercial evaluations are done in line with the internal policies and procedures, (2) Compilation of Tender Documents (ITB) & Contract Packages in compliance of Oil & Gas industry standards, (3) Preparation of Contract documents, amendments, variations in accordance with approved OQ contract policy (correspondence with counterparties, corrective actions identification, corrective actions endorsement, and corrective actions execution and monitoring), (4) Execution and distribution of contract documents to Contractors and User Departments. (Corporate BD and Downstream RPI & Plastic OMT), (5) Gathering information regarding the status of ongoing contracts and issue periodical reports, (Expiring/new contacts identification, Establishment of negotiating team, Definition of contracting strategy, Negotiation and contracting, and Contract signing and filing, etc.); and (6) Provides administrative assistance to staff / clients in contract related issues; in order to ensure their compliance and the conditions agreed in the SLA and relevant policies.
The position will act in accordance with the Group’s Mission, Vision, Values & Strategies, as well as, policies, guidelines and international standards, supported by an IT Technology platform, HSE standards, Omani’s government & other legal justification’s, and best international practices in consonance with national objectives.
Main tasks and responsibilities
This role is a progression (engineer – Snr Engineer). Main accountabilities are essentially the same both levels:
- Executes end-to end process and recommend changes that will suit the design / process.
- Implement the support strategy as key agent for assigned client (Business Development / OMT RPI & Plastics) and executes the design, develop, build, test, modify and implement
- Analyze problems, Investigate equipment failures or difficulties to diagnose faulty, troubleshoots, and collaborate with coworkers to find solutions by initiating / find route cause and proposes solutions / recommend remedies for implementation
- Create a failure analysis library to learn from previous mistakes
However, the Snr Engineer handle a larger scope of projects simultaneously, and in addition to performing tasks, provides guidance to junior engineers, trainees, and teams
Contract Planning
- Develops plans using detailed drawings.
- Preparing estimates and budgets.
- Creating accurate project specifications.
- Designing engineering experiments.
- Creating technical reports for customers.
- Completing regulatory documents concerning safety issues.
- Analyses contract requests from stakeholders & determines the appropriate method of contracting / procurements.
- Ensures proper bids technical and commercial evaluations are done in line with the internal policies and procedures
Contract Packages
- Execute the full contract cycle from pre-award to post-award and carry out contract. Including the tender-board approvals and ensures that contracting procedures are adhere to audit norms.
- Preparation of Contract documents, amendments, variations in accordance with approved OQ contract policy (correspondence with counterparties, corrective actions identification, corrective actions endorsement, and corrective actions execution and monitoring),
- Drafts appropriate contractual and commercial terms and conditions to best serve & protect the Company’s interests.
- Execution and distribution of contract documents to Contractors and User Departments. (Corporate BD and Downstream RPI & Plastic OMT),
- Gathering information regarding the status of ongoing contracts and issue periodical reports, (expiring/new contacts identification, establishment of negotiating team, definition of contracting strategy, negotiation and contracting, and contract signing and filing, etc.);
- Lead the execution of end-to-end process for the management of correspondence & requests from suppliers and end user on contact matters:
- Lead the execution of end-to-end process for the collection of requests from Business Development (e.g., support in preventive/corrective actions for credit monitoring, price adjustment for quality, take-or-pay penalties, and Legal teams (e.g., disputes / contract Issues
- Analyse case and apply Corrective actions identification and report to relevant stakeholder for guidance on actions / commercial position to be pursued
- Reviews bids, conduct negotiations and administer the award of contracts and contract amendments and provision of feedback to bidders.
- Manage requests, meeting with counterparties to discuss issue and identify corrective actions, acting as an intermediary/facilitator among involved stakeholders
- Perform the development of tender specifications in line with business expectations, risk perspective & applicable laws.
- Assess impact & costs for requests related with Long Term impact on agreement on contracts.
- Lead the endorsement of corrective actions and report to direct supervisor & client on the advised corrective actions to be implemented and, for more relevant actions (e.g., take-or-pay penalties to be applied or legal disputes), seek endorsement from relevant supervisory line.
- Lead the execution & monitoring of corrective actions considering the agreed actions and share relevant information contract related issues
- Align with end users to conduct the technical evaluation. Take responsibility for conducting the commercial evaluation.
- Respond to all clarification requests during tendering periods.
- Conduct negotiations with vendors to realize the total economic value to the company considering quality and cost.
- Support tendering activities and contract management activities in alignment with the organization's policy and code of ethics to ensure the right contracts are in place to deliver value to internal customers.
Stakeholder Relations
- Builds and maintain relationships with suppliers in order to secure positive, constructive and cost effective commercial agreements for the Company.
- Monitors market trends and provides accurate supply information to internal customers.
- Collate procurement plans well ahead from different stakeholders in order to meet end user’s timelines.
- Coordinate with other team members to collect all requirements, check the synergy between them and unify the common ones before start tendering processes.
- Respond to all clarification requests during tendering period.
- Conduct negotiations with vendors to realize the total economic value to the company considering quality and cost.
- Support the management of contract disputes to ensure fair and timely resolution with vendors. This includes escalation of disputes where needed with the support of legal.
- Continuously update the tracking tool with the latest tendering / contracts’ information and details.
- Maintain HSE as a priority through compliance with HSE rules and ensure that all contracts are fully compliance with company HSE policies.
- Collaborate with the ICV team to ensure that In Country Value (ICV) are in place wherever it’s applicable.
- Coordinate with other team members to collect all Corporate Contracts. Check the synergies between them and unify the common ones before starting tendering processes.
Reports / Policies and Standards
- Develops weekly / monthly reports as required by the Department
- Perform the development of tender specifications for Corporate Contracts in-line with business expectations, risk perspectives and applicable laws.
Key interactions
Internal: Procurement / Contract RPI & Plastics. Business Development DS/Commercial, Finance team, RPI & Plastic COO team
External: Staffing specialized Contractors, Vendors & Suppliers
Notable Working Conditions. Office environment, intensive computer screen use, sporadic visits to operation site.
Education requirements
- Bachelor’s Degree in Supply Chain, Engineering, law, Business Administration or equivalent.
- Professional Certifications such CIPS is an added advantage.
- Master’s degree, MBA or any special certifications related to the role is an added advantage
Language
Excellent knowledge of written, read, and spoken English required
Background and experience
Competencies and skills
- 8+ years of relevant experience in same function, preferable same role. Including developing contracting strategies, execution of contract up to close-out / post award contract management and preparation for procurement.
- Tendering planning skills.
- Deep understanding of tender law and tender procedures.
Soft:
- Highly organized, detailed oriented and ability to work independently.
- Strong verbal and written communication skills
- A strong work ethic based on a strong desire to exceed expectation.
- Ability to work with remote teams, in multicultural environment
- Strong Communication skills (including verbal and written).
- Analytical skills.
- Strong Negotiation skills.
Technical:
- Working knowledge of Microsoft, Excel, Power Point, Word and ERP systems
- Tendering planning skills.
- Contract OMT skills
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Job Detail
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Job IdJD1446542
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationSohar, Oman
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EducationNot mentioned