Job Description

Core Functional Accountabilities

Analyse and evaluate departmental requirements, identify suitable vendors, issue purchase orders, and ensure timely delivery of items. Ensure full compliance with KHDA and Dubai Government procurement policies and procedures, maintaining proper documentation for all purchases, responses, and follow-ups. Negotiate and establish the best possible contract terms, including price, quality, and delivery conditions. Manage procurement contracts efficiently and ensure timely renewals and follow-ups. Monitor and evaluate supplier performance through periodic assessments and the supplier evaluation process. Review budgets, compare costs, track pricing trends, and ensure cost-effectiveness of procurement activities. Ensure expenditure is accurately mapped to the correct projects and nature of expenses. Prepare and review Major Expenditure Proposals (MEPs) and conduct related financial analysis. Oversee and review petty cash purchases, ensuring accurate recording of all transactions. Maintain and update a reliable vendor database to support procurement needs. Conduct price and cost analyses of vendor proposals and negotiate contract terms and service agreements. Prepare departmental budgets and update budget files with monthly transfers in line with business requirements. Review and analyse monthly Profit & Loss (P&L) reports, including budget vs. actual, variances, and year-end forecasts. Prepare full-year forecasts based on operational plans and inputs from budget holders or project managers. Review monthly accruals, coordinate with Finance Operations on accrual entries and open purchase orders, and manage their release. Prepare trend analyses on projects and expenditures to support management decision-making.

General Position Accountabilities

Policies & Operations: Ensure compliance with KHDA Finance & Procurement policies and contribute to developing internal processes for efficient operations. MIS & Reporting: Provide accurate, timely updates on cost savings, price trends, and departmental progress. Maintain and update all relevant databases and records. Functional/Operational Support: Provide support to projects and departments on procurement-related requirements. Team Communication: Share updates, decisions, and activities with team members to ensure alignment and effective collaboration. Information Security: Ensure compliance with KHDA's Information Security Management System (ISMS) requirements.

Qualifications

Bachelor's degree in Business Administration, Business Analytics, Supply Chain Management, or a related field. * A Master's degree in a relevant discipline is an added advantage.