Job Description

Job Title INT

Description


JOB PURPOSE:
To provide financial and administrative services to support the operations of the Operational Finance section of the Finance department, specifically security deposit refund, management fee calculations and preparation of transfer vouchers
Generic Accountability
Team Supervision
Provide guidance and on the job training for junior colleagues and conduct knowledge sharing to facilitate achievement of team objectives and completion of tasks in an efficient manner which is consistent with operating procedures and policy
Promote the organisation's values and ethics in all activities within the team to support the establishment of a value driven within the bank
Budgeting and Financial Performance
Monitor the financial performance of a given area of activity versus budgets and ensure all activities are carried out in line with the approved guidelines while promptly reporting on any variances to management
Policies, Systems, Processes & Procedures
Provide inputs and implement policies, systems and procedure for the assigned team so that all relevant procedural/legislative requirements, are fulfilled while delivering a quality, cost-effective service
Continuous Improvement
Participate in the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction
Reporting
Prepare sectional statements and reports timely and accurately to meet FGB-NBAD and department requirements, policies and quality standards
Job Specific Accountabilities
Receive break lease requests/Security deposit refund requests from Leasing, review them to ensure all the necessary documentation and approvals are in place
Check the schedule of the security deposit for the availability of the amount, adjust it for any maintenance expenses and process the refund
Prepare request mentioning the amount to be refunded to the tenant and send it to the bank's Transactional Banking Operations (TBO) to issue a Manager's cheque or a bank transfer
Update the security deposit schedule after processing the refund including updating the expense register for recording maintenance expenses charged to tenant and its recovery
Process the tenancy contract cancellation and the affiliated receipts based upon the approval provided
Receive break lease requests from Leasing and review them to ensure that all necessary documentation and approvals are in place
Process the break lease request in the PM system and check for any returned cheques in the excel record sheet
Make a PDC retrieval request to the bank's PDC Lodgement team and onward delivery to the new landlord. Calculate the balance rent and security deposit after adjustment of maintenance expenses and update the expense sheet accordingly
Request the bank's TBO department for a Manager's Cheque or bank transfer in favour of the tenant because of the break lease
Prepare a unit-wise and team-wise reconciliation of security deposits collected from the tenants and reconcile monthly with the bank's dedicated security deposit bank account
Download the management fee report from the system at month end and review the report for any abnormal entries
Prepare a consolidated property-wise list of management fees and process voucher for recording the management fee after adjusting for the termination, cancellation of tenancy contracts and long leases
Record management fee in the books, and post voucher for collection of management fee by debiting the owner's account
Update the PM system daily for cheques realised the previous day
Print the list of all PDC cheques related to the property from PM system on handover or change of owner prepare a retrieval request and send to bank's PDC Lodgement team for the retrieval of the cheques
Prepare the consolidation of the expense register at the beginning of each month for the transactions which took place during the previous month for the inclusion in the owners' reports
Print various reports from PM system at the beginning of the month for the AVP & Lead Operational Finance review, before onward submission to the owners
Undertake any other task assigned by the AVP & Lead Operational Finance in the performance of his/her duties
Provide backup support if an employee goes on vacation or sick leave
Qualifications
Minimum Qualification
Bachelor's degree in Accountancy or Commerce, or another related discipline is required
Minimum Experience
Seven years' general Accounting Experience is required

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