Job Description

Job Title: Philippines Secretary/Admin

Industry:

Real Estate

Location:

Sharjah

Days Off:

Saturday & Sunday

Other Benefits:

To be discussed during the interview

:

We are a dynamic real estate company looking for a

Philippines Secretary/Admin

who can handle a wide range of administrative and operational tasks. The ideal candidate is proactive, organized, and eager to grow within the real estate field. This is a full-time, all-around support role that contributes to smooth day-to-day operations.

Key Responsibilities:

1. Executive & Personal Assistance

Manage the daily schedule, meetings, travel bookings, and business appointments of the CEO. Handle confidential emails, calls, and correspondence on behalf of the CEO, ensuring appropriate responses and follow-ups. Oversee all personal affairs of the Owner, including family visa renewals, passports, health, property-related matters, personal banking and car insurances, and travel arrangements. Coordinate with government departments and service providers for document processing related to visas, licenses, vehicles, and tenancy contracts. Keep organized records of all personal and official documents for easy access and compliance. Support the CEO with personal tasks, schedule management, and handling confidential information.

2. Office & Administration Management

Act as the central point of contact for all administrative, HR, accounts, procurement, and facility-related matters. Supervise front desk operations, answer inquiries, transfer calls, and handle client walk-ins professionally. Monitor office maintenance, cleaning, and security operations; coordinate with vendors for contracts and services. Maintain office supply inventory and place timely orders with suppliers.
3.

HR & Recruitment Support

Post job openings, review resumes, schedule interviews, and prepare offer letters or contracts. Help onboard new staff by collecting documents and assisting with orientation. Prepare and track employee leave forms (sick, annual, emergency) and maintain HR records. Coordinate with HR for visa processing, renewals, Emirates IDs, and insurance. Keep employee files updated with contracts, IDs, and other documents. Assist with HR letters such as NOCs, salary certificates, and termination notices. Help organize staff meetings, trainings, and team events. Track probation periods, contract renewals, and performance review dates.

4. Accounting & Financial Support

Prepare and issue tax invoices, payment receipts, handles petty cash and logs. Assist with VAT reporting, audit preparations, and document submissions. Follow up on accounts receivable, bounced cheques, and overdue collections from clients and tenants. Record transactions using accounting platforms such as Zoho Books
send cv at

sarah@alaqqadgroup.com

Job Type: Full-time

Pay: AED2,500.00 - AED3,000.00 per month

Experience:

* Secretary/Admin: 3 years (Required)