Job Description

We are seeking a well-organized and experienced

Secretary

with prior

construction industry experience in the UAE

. The ideal candidate will provide administrative and secretarial support to the project/site team and management, ensuring smooth office operations and effective coordination with internal and external stakeholders.

Key Responsibilities

Provide full secretarial and administrative support to management and project teams Prepare, format, and manage correspondence, reports, letters, and presentations Maintain and control project documents, drawings, and records Coordinate with site engineers, consultants, subcontractors, and suppliers Handle incoming calls, emails, and inquiries professionally Schedule meetings, prepare agendas, and record minutes of meetings Assist in preparation and submission of tenders, invoices, and project documentation Maintain filing systems (electronic and physical) in compliance with company standards Monitor office supplies and coordinate with vendors as required Support HR and accounts departments with basic documentation when needed
Requirements

Minimum

3-5 years of experience

as a Secretary, preferably in the

construction industry in the UAE

Good knowledge of construction terminology, documents, and workflows Proficient in

MS Office (Word, Excel, PowerPoint, Outlook)

Strong communication skills in

English

Excellent organizational, time-management, and multitasking abilities Ability to work independently and under pressure Professional appearance and attitude
Preferred Skills

Experience working with project/site teams Familiarity with document control systems Knowledge of UAE construction standards and procedures
Job Types: Full-time, Permanent

Pay: AED4,500.00 - AED6,000.00 per month