Job Description

Office Management support to CEO:

Maintain CEO calendar, diaries, schedules, emails and coordinates appointments, client correspondence, meetings and events, including registrations as necessary. Transcribe, draft, proofread and revise correspondence, memos, flyers, agendas, minutes, resolutions and policies. Maintain database of all the important documents. Follows up with Projects and Departments over tasks assigned by the CEO. Disseminates information to department/ project managers regarding changes to relevant documents, policies and procedures as and when required. Correspond and circulate the instructions and information within the company on behalf of CEO. Prepare for monthly and special Board meetings and provides administrative support for the completion of documentation of Board agenda items. Prepare meeting minutes, presentations, resolutions, administrative updates, reports and other regulated documents. Completes the CEO's report, which requires input from all departments and is presented to the

Board of Directors.

Project Coordination: Support project meetings, work orders, and administrative activities to ensure seamless execution. Document Control: Coordinate with stakeholders and manage proper documentation and filing systems. Progress Tracking: Monitor deadlines, project milestones, and task completion for timely delivery. Communication: Act as liaison for the CEO with internal and external parties, handling correspondence and project updates. Calendar Management: Schedule meetings, manage appointments, and arrange travel for the CEO Administrative Support: Prepare reports, manage calls, handle confidential documents, and perform general secretarial duties. On-the-Go Support: Be available to attend meetings on short notice when needed.
Job Type: Full-time

Pay: AED4,000.00 - AED5,000.00 per month

Application Question(s):

Have you arranged BOD meeting? Do you have internationl country exposure and knowledge? What type of office decor creates a professional yet welcoming environment for a secretary who interacts with visitors and management daily? do you have experience to arrange events for office? * how good you are in Powerpoint presenation and Excel?