Job Description

Secretary/PA to the Chairman - Preferably with Real Estate Background

We are seeking a highly organized and proactive Female Secretary with a background in Real Estate, Construction, or Maintenance to join our team in the UAE.

Key Responsibilities:

Office Management: Organize office schedules, meetings, and appointments, ensuring seamless operations.

Administration: Oversee office administration tasks including document management, coordinating schedules, and liaising with various departments.

Executive Support: Assist and support high-level executives and management with various administrative duties.

Family Support: Manage personal matters for the owner's family, including personal arrangements and bookings.

Correspondence Handling: Prepare, manage, and handle official correspondence, reports, and documents.

Document Filing: Maintain and organize both physical and digital filing systems for easy access and reference.

Vehicle Maintenance: Schedule and manage service/maintenance bookings for the owner's personal and company vehicles, including drop-offs, pick-ups, and payments.

Travel & Hotel Coordination: Organize travel arrangements, hotel bookings, and manage related tasks when required.

Meetings: Take minutes at meetings and ensure distribution to relevant parties.

Confidentiality: Handle sensitive documents and information with discretion and professionalism.

Liaise with Other Departments: Provide administrative support as needed across departments.

Family Coordination: Assist with family-related tasks such as managing travel, banking, hotels, and property-related matters.

Requirements:

Min 5 years of experience in UAE as a Secretary cum Administrative Assistant

Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).

Strong communication skills in English; Arabic is a plus.

Exceptional organizational and time-management skills.

Ability to multitask and thrive under pressure.

Discretion and professionalism when handling confidential information.

A Bachelor's Degree in Business Administration or a related field is preferred.

Salary Range: AED 5,000 - AED 6,000

Location: Dubai

Job Type: Full-time

Pay: AED5,000.00 - AED6,000.00 per month

Application Question(s):

Do you have prior experience in Ticket Bookings, Travel Arrangements, Hotel Bookings, Calendar Management? Do you have experience in Trade License renewals? Are you willing to join for a salary of AED5000 to AED6000 (all inclusive)? Are you from Philippines? If so, then only apply Are you available to join immediately or with a short notice period? Please mention the number of notice days required.
Education:

Bachelor's (Required)
Experience:

UAE Secretary/PA: 5 years (Required)
Language:

English and Tagalog (Required)
Location:

* Dubai (Required)