The Secretary provides administrative and clerical support to ensure the efficient operation of the office. This role involves managing schedules, handling correspondence, organizing meetings, and maintaining accurate records, while maintaining confidentiality and professionalism at all times.
Key Responsibilities:
Handle all incoming and outgoing correspondence, including emails, calls, and letters.
Maintain and organize files, records, and important documents.
Schedule and coordinate meetings, appointments, and travel arrangements.
Prepare reports, memos, and other documents as required.
Attend meetings, take minutes, and distribute them to concerned parties.
Manage office supplies and ensure smooth day-to-day operations.
Assist in preparing presentations and communication materials.
Liaise with internal departments and external contacts on behalf of management.
Handle confidential information with discretion and professionalism.
Perform general clerical duties such as photocopying, scanning, and filing.
Qualifications & Skills:
Bachelor's degree or diploma in Business Administration or related field.
Proven experience as a Secretary, Administrative Assistant, or similar role.
Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
Excellent communication and interpersonal skills.
Strong organizational and time-management abilities.
Attention to detail and ability to multitask effectively.
Professional demeanor and positive attitude.
Job Type: Full-time
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