Job Description

Key Responsibilities:

Provide administrative support to executives and department heads, including calendar management, meeting coordination, and correspondence drafting. Organize and maintain filing systems, records, and official documentation in accordance with international sports governance standards. Assist in preparing materials for board meetings, international delegations, and aquatic sport events. Coordinate logistics for travel, conferences, and World Aquatics meetings or events. Serve as a liaison between internal teams and external stakeholders including national federations, committees, and international partners. Draft, proofread, and manage communication, including memos, meeting minutes, and reports. Ensure compliance with policies and procedures established by World Aquatics and other relevant governing bodies. Support planning and execution of aquatic events, including logistics and scheduling.

Qualifications:

Proven administrative or secretarial experience, preferably in international sport organizations. Familiarity with FINA / World Aquatics governance, structure, and terminology strongly preferred. Excellent written and verbal communication skills in English, Arabic is a plus. Strong organizational and time-management skills, with the ability to manage multiple priorities. Proficiency in Microsoft Office Suite and virtual communication platforms (Zoom, Teams) Experience working in a fast-paced, multicultural, and deadline-driven environment Degree or diploma in Business Administration, Sports Management, or related field preferred.

Preferred Experience:

Prior work or volunteer experience with FINA, World Aquatics, a National Federation, or a major international sports event. Understanding of aquatic disciplines: swimming, diving, water polo, artistic swimming, and open water swimming. Event coordination or support experience at the international level.
Job Type: Full-time