Job Description

The Site Secretary is responsible for providing comprehensive administrative support on construction sites. This includes managing site documentation, tracking communications, coordinating with engineers and contractors, and ensuring smooth day-to-day site operations.

Key Responsibilities:

Maintain and organize all site-related documents, including drawings, contracts, NOCs, and permits. Prepare, format, and distribute internal and external correspondence (letters, memos, emails, reports). Support the site team with day-to-day administrative tasks. Track document revisions and ensure only current versions are used on site. Maintain staff attendance records and site visitor logs. Arrange and schedule site meetings, prepare agendas, and take meeting minutes. Coordinate with head office departments (HR, procurement, accounts) regarding site requirements. Follow up on material delivery schedules, inspection requests, and documentation submissions. Handle incoming and outgoing mail and courier services at the site office. Manage filing systems (both hard and soft copies) and ensure quick retrieval. Ensure site office supplies are stocked and maintained. Maintain confidentiality of sensitive site data and project communications.

Requirements:

Diploma or Bachelor's degree in Business Administration or related field. Minimum 2-4 years of experience in a similar role, preferably in a construction environment. Strong proficiency in Microsoft Office (Word, Excel, Outlook). Knowledge of document control systems (e.g., Aconex, Procore) is an advantage. Excellent written and verbal communication skills. Good organizational and multitasking skills under pressure. Ability to work independently and collaboratively with site teams. Fluency in English; knowledge of Arabic or Hindi/Urdu is a plus.

Preferred Skills:

Familiarity with UAE labor law and construction regulations. Experience in ISO procedures and project documentation workflows. Professional demeanor suitable for site and client interactions.
Job Type: Full-time

Pay: From AED2,500.00 per month