Job Description

Job Purpose:

To provide high-level administrative and secretarial support to the Deputy General Manager, ensuring smooth coordination, efficient communication, and effective handling of all executive-level responsibilities and correspondence.

Key Responsibilities:

Administrative Support:

Manage the DGM's schedule, meetings, appointments, and travel arrangements. Prepare and organize documents, reports, presentations, and correspondence. Maintain organized filing systems (physical and electronic).

Meeting Coordination:

Arrange and coordinate meetings, take minutes, and follow up on action items. Assist in preparing agendas, briefings, and meeting materials.

Communication Management:

Handle internal and external communication on behalf of the DGM. Screen phone calls, emails, and correspondence, responding or redirecting as appropriate.

Confidentiality & Professionalism:

Maintain strict confidentiality of sensitive information. Represent the office of the DGM professionally in all interactions.

Support Functions:

Liaise with internal departments and external stakeholders. Assist in coordination and follow-up of strategic initiatives or projects led by the DGM. Perform other duties as assigned to support the DGM's office.

Qualifications:

Bachelor's degree in Business Administration, Office Management, or related field. Minimum 5 years of experience in a senior secretarial or executive assistant role. Excellent written and verbal communication skills. Strong organizational and multitasking skills. High level of discretion and integrity. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work under pressure and meet deadlines.
Job Type: Full-time

Pay: AED4,000.00 - AED5,000.00 per month

Ability to commute/relocate:

Dubai: Reliably commute or planning to relocate before starting work (Preferred)
Location:

* Dubai (Preferred)