Job Description

Provides administrative and clerical support to management, ensuring smooth operations of daily business activities.


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Key Responsibilities:

Answer and redirect customer inquiries to the departments concerned.

Draft correspondence includes emails and official documents.

Prepare monthly sales and activity reports.

Preparing each supplier's respective sales & stock reports on a regular basis.

Implement office procedures and record them in the system.

Assist the finance team by preparing telephone bills and electricity bills for processing.

Coordinate schedules, appointments, and daily operational tasks.

Handled correspondence and prioritized workloads effectively.

Assist the finance team by preparing electricity bills for processing.

Transferring stock to concerned staff by downloading data to the inventory laptop on a random, vacation, and annual basis, cross-check the stock report, print inventory reports, obtain staff signatures, and file them for future reference.

Attend training and seminars to upgrade knowledge.

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Qualifications & Requirements:

Education:

+ Diploma/Degree in Business Administration, Secretarial Studies, or related field.

Professional Experience:

+ Prior experience of minimum 3-5 years as a secretary or administrative assistant (experience in retail, luxury, or jewelry sector is an advantage).

Competencies:

+ Sound understanding of Secretarial Skills.
+ Ability to handle matters with confidentiality
+ Strong organizational communication, and multitasking skills.
+ Discretion, integrity, and attention to detail.
+ Ability to work in a fast-paced, high-security environment.
+ Time management skills.
+ Proactive approach and taking initiative.
+ Prioritizing work effectively
+ Maintaining confidentiality of work
+ Good level of Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
+ Language: English /Hindi.

Job Category:

Administration

Job Type:

Full Time

Company:

Almuftah Group

Location:

Doha