Job Description

Establish and maintain a

document control system

for efficient filing, retrieval, and distribution of documents. Receive, log, and distribute all incoming project-related documents such as drawings, specifications, transmittals, submittals, and reports. Ensure all documents are properly coded, recorded, and stored in accordance with company or project standards. Control the issuance, revision, and version tracking of all controlled documents. Prepare document transmittals for submission to clients, consultants, or contractors. Maintain up-to-date registers of drawings, submittals, and correspondence. Ensure obsolete documents are clearly marked and archived appropriately. Coordinate with project engineers, QA/QC, and procurement for document flow and approvals. Assist in internal and external audits by providing required documentation and records. Maintain document registers, log sheets, and submission records. Prepare weekly or monthly reports on document control activities. Monitor deadlines and ensure timely submission of project deliverables. Manage day-to-day administrative and secretarial tasks for the department or management. Prepare, format, and proofread official letters, memos, emails, and reports. Maintain the office filing system (both digital and physical).

Skills & Competencies:

Excellent communication skills in English. Proficiency in MS Office (Word, Excel, Outlook, PowerPoint). Knowledge of document control software (Aconex, SharePoint, etc.) preferred. Strong organizational and time-management abilities. High attention to detail and confidentiality.
Job Type: Full-time

Pay: Up to QAR3,500.00 per month

Education:

Bachelor's (Preferred)
Experience:

* Five: 5 years (Required)