To provide secretarial assistance to Admin. & Briefing Superintendent ensuring that all general office work is up-to-date and office procedures are followed.
Job Outline

• Distribution of mail for department/cabin crew. Liaising with other departments regarding IFS related issues. Compose, type and despatch routine letters, memos and other correspondence of Admin Section.
• Keep Admin & Briefing Superintendent advised of daily schedule by maintaining diary of planned meetings and appointments and preparing files of documents relevant to each meeting.
• Provide easy access to documentation by developing and maintaining efficient filing systems.
• Maintain company reference manuals by amending and updating details to ensure current and correct information is always available.
• Attend specified In-flight Services meetings to record procedings and produce minutes ensuring accuracy of detail and correct distribution.
• Maintain Petty Cash accounts by verifying authenticity of claims ensuring figures are accurately recorded. Control and handle cash transactions to bring accounts to balance.
• Liaise with Training School/Centre to co-ordinate planning of training courses undertaken by In-flight Services Administration & Management staff, maintaining and updating records and ensuring that staff are provided with course joining instructions and syllabus.
• Participate in the activities of the Leave and Travel and In-flight Services Library sections by assisting with allocation of annual leave and production of manuals.
• \' To understand and apply the IFS Quality Policy enthusiastically to fully satisfy our customer requirements 1st time every time.\'

Experience

• More than 3 years of Administration & Secretarial experience

Qualification

• 12 Years schooling or equivalent

Knowledge / Skills

• Secretarial Certificate/Diploma holder

• Accurate typing speed 60/80wpm
• Shorthand/Speed-writing an advantage
• Training

• Telephone Techniques
• Computers

• Computer literate in software packages i.e. WordStar, WordStar Advance,
• Word Perfect, Formtool, MS Word, Excel, E-mail, Beeline and Sita (General Office Automation systems)
• Knowledge

• General working knowledge of Airline procedures and Business Administration
• Ability/Skills

• Pleasant telephone manners
• Ability to organise work on priority basis
• To work under pressure with minimum supervision

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