Job Description

The Dean's Secretary provides high-level administrative support to the Dean, ensuring smooth operations of the Dean's Office. The role requires a professional, organized, and proactive individual who can manage multiple tasks, maintain confidentiality, and communicate effectively with internal and external stakeholders. Administrative Support ? Serve as the primary point of contact for the Dean's Office, handling inquiries and correspondence professionally and efficiently. ? Manage the Dean's calendar, including scheduling appointments, coordinating meetings, and resolving scheduling conflicts. ? Prepare and organize documents, reports, presentations, and meeting materials for the Dean. ? Draft, proofread, and edit correspondence, including emails, memos, and official letters. Office Management ? Maintain organized records and filing systems, both electronic and physical. ? Coordinate office supplies, equipment maintenance, and other administrative needs for the Dean's Office. ? Oversee the smooth functioning of the office environment, addressing any operational challenges as needed. Event Coordination ? Plan and coordinate events, meetings, and conferences hosted by the Dean's Office, including venue booking, catering, and participant communication. ? Record and distribute meeting minutes, ensuring follow-up on action items. Communication and Liaison ? Act as a liaison between the Dean, faculty, staff, students, and external stakeholders, ensuring clear and timely communication. ? Maintain confidentiality and discretion in handling sensitive information and communications. ? Respond to inquiries and resolve issues on behalf of the Dean when appropriate.



Minimum Qualification



? Bachelor's degree in Business Administration, Communication or a related field



Preferred Qualification



As above



Expected Skills



Experience in administrative support experience, preferably in an academic or medical setting Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms (e.g., Zoom, MS Teams). Ability to manage multiple priorities and deadlines in a fast-paced environment. Professional demeanor with strong interpersonal skills. Discretion and ability to handle confidential information with integrity.



Special Instructions to Applicant



Position available for UAE National only



Close Date Kindly apply before the closing date.



15/05/2025