Job Description

1. Administrative & Office Management

Managing daily office operations and ensuring smooth workflow. Preparing letters, memos, quotations, reports, and correspondence. Maintaining filing systems (physical & digital) for easy document retrieval. Handling incoming/outgoing emails, calls, and communication.

2. Project & Site Coordination

Coordinating with project managers, site engineers, subcontractors, and suppliers. Preparing and updating project documents such as daily reports, work schedules, site instructions, and progress updates. Assisting with material requests (MR), purchase orders (PO), and delivery coordination.

3. Documentation & Compliance

Managing company documents like trade licenses, insurance, contracts, agreements, and renewals. Handling submissions to authorities (DCD, ADM, DM, Civil Defense, etc.). Maintaining HR and employee records, visa tracking, and renewals.

4. Meetings & Communication

Scheduling and organizing meetings, preparing agendas, and taking minutes. Communicating construction updates to stakeholders and management. Following up on pending tasks with departments.

5. Finance & Accounts Support

Assisting the accounts team with invoice preparation, payment follow-ups, quotations, and LPOs. Maintaining petty cash and ensuring proper receipts. Coordinating with suppliers for billing, payments, and statements.

6. Procurement Support

Contacting suppliers for quotations and preparing comparison sheets. Assisting with material approvals, orders, and tracking deliveries to the site. Ensuring all procurement documents are properly filed.

7. HR & Employee Support

Coordinating visa applications, renewals, medical, and Emirates ID appointments. Managing employee attendance, leave records, and company policies. Assisting with new employee onboarding and documentation.

8. CEO/Manager Assistance

Managing calendars, travel arrangements, and appointments for management. Preparing presentations, reports, and confidential documents.
Job Type: Full-time

Pay: AED2,500.00 - AED3,000.00 per month