Job Description

Swiss International FZ-LLC, PO Box 505002, Dubai - UAE, +971 4 449 6038, F: +971 4 449 60 37, hr@sisd.ae

SECONDARY CURRICULUM DATA SUPPORT AND EXAMS OFFICER
The Swiss International Scientific School in Dubai (SISD) is a leading international day and boarding school where future
generations are inspired to become confident and enthusiastic lifelong learners, ready to embrace the opportunities
and chal enges of a global world. Founded in 2015, our school currently welcomes more than 1800 students of more
than 90 different nationalities on its cutting-edge campus, in the centre of Dubai. From Pre-KG to Grade 12, SISD fol ows
the ful continuum International Baccalaureate (IB) programme in three streams focusing on personalised learning and
the development of 21st century skil s. Students choose between the English with additional languages/STEAM stream
or the bilingual English-French/German streams. We pride ourselves on being a ful y accredited IB Continuum World
School, offering the IB Primary Years Programme (PYP), IB Middle Years Programme (MYP), IB Careers Programme (IB
CP) and IB Diploma Programme (DP). Our personalised international curriculum offers an engaging learning experience,
the chal enge of developing a real understanding of cultural diversity and the support of a thriving international
community. Our state of the art, eco-friendly campus adjacent to Dubai creek, ensures that we can offer a wide range
of sporting and after school activities tailored to the personal needs and preferences of every student.

Job Title
Secondary Curriculum Data
Department
Secondary
Support and Exams Officer
Start Date
Immediate Start
Location
Dubai, UAE
Reports to
Secondary Leadership Team
Direct reports
TBC
(SLT)

Job Scope
The Secondary Curriculum Data Support and Exams Officer is responsible for
undertaking the organisation and administration of al IB MYP e-Assessment, IB DP
and other pathway examinations in line with SISD policies, procedures and formal
external examinations regulations. The Secondary Curriculum Data Support and
Exams Officer plays a vital role throughout the academic year, particularly during
exam seasons where the post holder is required to develop a multitude of
relationships with internal and external stakeholders.
Main Duties and
Main Duties and Responsibilities
Responsibilities
This not an exhaustive list of all duties/responsibilities:
Exams and Data Support:

• To take responsibility for the day-to-day management of al school

examination procedures.

• To provide administrative support regarding al assessments and

examinations and ownership of specific exam database.

• To support SLT to ensure appropriate timetabling and invigilation

arrangements are in place for all school examinations.
Swiss International FZ-LLC, PO Box 505002, Dubai - UAE, +971 4 449 6038, F: +971 4 449 60 37, hr@sisd.ae

• To support the curriculum coordinators to ensure al student exam data is

correct and meets examination board requirements and assist with
preparations for special access arrangements.

• To manage all examination windows ensuring all staff are aware of the

process and that al examinations are conducted in accordance with external
guidance.

• To liaise with the Facilities Team to ensure exam venue is set up correctly

with sufficient seating and clocks and ensure Invigilators have necessary
equipment.

• To support the Exam Invigilators to ensure al examinations start and finish

appropriately in line with Examination Board regulations.

• To support with the al ocated seating plans.
• To ensure the number of invigilators conform with statutory guidelines.
• To support with recruitment of exam invigilators in a timely manner and

provide training where required.

• To check all exam scripts as they arrive to ensure they are correct and

cascade the information to the relevant persons.

• To ensure safe storage and confidentiality of examination materials.
• To ensure safe and secure distribution of examination scripts and coursework

to relevant bodies

• To assist with the publication of individual student exam timetables and

ensure the students are given the relevant information about exams entries,
dates and time of examinations in good time.

• To order all the necessary resources required for all the examinations.
• Examination results - including providing information for students, staff,

parents and other appropriate bodies.

• To provide data and analysis to the SLT, Teachers to ensure that examination

results are accurately reported, and so informed decisions can be made.

• To ensure that all examination appeals are effectively processed with all

responsible parties as per examinations appeal policy

• To provide associated administration to support the examination process
• To assist with the Input school examination results into the appropriate

school data packages.

• To liaise with the Marketing to ensure the website is up to date with

examination information.

• To effectively liaise with a wide range of staff, exam boards and students to

ensure al examination data, coursework and other information is accurately
entered and processed to the deadlines set.

• To manage the certification process for students and respond to queries from

past students

• To take responsibility for keeping up to date with exam procedures and

identifying any training requirements

• To undertake general admin duties as requested

Assessment and Reporting:

• To co-ordinate with SLT and agree Assessment and Reporting calendar with

SLT.

• To provide communications to teaching staff, Grade Coordinators, Subject

Coordinators, as needed, to ensure they are aware of deadlines and they
comply with them

• To provide any reports to teaching staff as required to facilitate Assessment

and Reporting process for deadlines
Swiss International FZ-LLC, PO Box 505002, Dubai - UAE, +971 4 449 6038, F: +971 4 449 60 37, hr@sisd.ae

• To do data checks during process to check data quality and completeness

before final review by SLT members
Other responsibilities:

• 2 hours every morning will be in Secondary Reception to assist in

morning registration procedures, late notes and assisting students
arriving to school.

• To track student attendance and punctuality/late arrivals
• Liaise with Admissions and ensure new student assessments are returned by

the academic team to Admissions within the timeframe so an offer can be
made to the student

• Ensure displayed exam information and university destinations is kept up to

date annual y
Key Relationships
Internal
Students, Secondary Leadership Team, Curriculum/Subject/Grade Coordinators, Head
of Depts, Teachers, Marketing & Admissions Team, IT Team
External
Parents, KHDA, IB, other examination boards

Position Requirements
Education

Subject Degree or Educational Degree related to Data or IT
Experience

Minimum of 2 years of Data/Exams Officer experience in a secondary school
setting
Competencies

• Be a good communicator
• A proven track record of meeting deadlines and delivering results through

effective management, organization, and planning of work

• A high level of IT literacy
• Proficiency in other languages such as French, German or Arabic is desirable
• Ability to think and plan strategically and creatively
• Be adapt at having oversight of multiple tasks at any one time
• Be able to build effective relationships with a wide range of people including

pupils, parents, col eagues, examination boards and the wider community.

• Be a good team player
• Be a flexible, proactive problem-solver with an analytical mind and a creative

approach to chal enges

Cultural y agile and adaptable

Understanding the complex and demanding environment of an international
school community
Salary & Benefits
Competitive remuneration and benefits
Contract
Fixed Term contract
Swiss International FZ-LLC, PO Box 505002, Dubai - UAE, +971 4 449 6038, F: +971 4 449 60 37, hr@sisd.ae

Application
Candidates are requested to submit the fol owing documents:

• Cover letter of one page, explaining your strengths as a candidate and why you are

interested in this position

• Current CV not to exceed two pages
• 3 professional references with current contact details (position, phone number

and e-mail address) not older than 5 years. One must be your current or last Line
Manager

Please send your application to Due to the expected volume of applications, we will only contact those applicants that
are shortlisted for interview.
We are committed to providing a safe and happy environment for all our employees
and in which our students can thrive and learn. We are committed to safeguarding and
promoting the welfare of all our employees and students. All employees are subject to
appropriate vetting procedures including satisfactory criminal record checks from both
country of residence/home country and any other country of residence.

Swiss International FZ-LLC, PO Box 505002, Dubai - UAE, +971 4 449 6038, F: +971 4 449 60 37, hr@sisd.ae

Swiss International FZ-LLC, PO Box 505002, Dubai - UAE, +971 4 449 6038, F: +971 4 449 60 37, hr@sisd.ae