Customer Service And Sales Officer Hourly Paid

Abu Dhabi, United Arab Emirates

British Council

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Job Description

Customer Service and Sales Officer-Hourly Paid

Date: 11 Jan 2024 Location: Abu Dhabi, Middle East and North Africa, AE Company: British Council

We support peace and prosperity by building connections, understanding and trust between people in the UK and countries worldwide.

We work directly with individuals to help them gain the skills, confidence and connections to transform their lives and shape a better world in partnership with the UK. We support them to build networks and explore creative ideas, to learn English, to get a high-quality education and to gain internationally recognised qualifications.

Working with people in over 200 countries and territories, we are on the ground in more than 100 countries. In 2021\xe2\x80\x9322 we reached 650 million people.

Contract: Hourly Paid (Non-Permanent Worker)

Location: United Arab Emirates, Abu Dhabi

Start Date: As soon as possible

Company: British Council

Role Purpose

The post holder will act as British Council\xe2\x80\x99s ambassador, providing a seamless customer experience to customers and students in handling enquiries about British Council English language and Examination services, meeting agreed targets, objectives, and Key Performance Indicators (KPIs). The overall objective of a Customer Service Advisor is to secure excellent sales results (from new and existing students and prospective Exams candidates) to assist the Teaching Centre and Exams teams to meet or exceed their sales targets.

Main Accountabilities

Day to Day Customer service delivery

Provide a consistent and positive customer experience in line with the Global Customer Service Strategy and relevant corporate standards and polices
Handle first-level enquiries received in person, via email, social media, chat or telephone on relevant aspects of the British Council\xe2\x80\x99s activities / products, in a friendly and professional manner, in line with Customer Service standards, and forward all 2nd level enquiries to relevant colleagues, ensuring they are attended to within specified timelines
Deliver accurate information to customers and manage their expectations to ensure a smooth customer journey
Ensure the standard response bank is regularly refreshed to respond to customer queries
Carry out all reception and registration duties in line with relevant corporate standards and policies. All physical spaces accessible to customers should reflect the British Council brand
As the frontline of the British Council, to ensure that dress sense and tone of voice is representative of the organisational brand values and standards
Participate in British Council activities as and when they occur, providing an effective presence, and ensuring that corporate requirements are met whenever activity takes place
Record all forms of customer data and records accurately via agreed online and offline tools
Contribute to the Voice of the Customer programme by regularly sharing weekly insights and comments gathered from customers through formal and informal channels
Maintain an up-to-date contact database of all our customers, in relevant segments, within agreed CRM procedures
Support delivery of high quality, up to date training and testing for young learners and adults
Ensure that all interactions are as per Exams and Teaching Centre standards and Corporate Child protection and Safe-Guarding policies

Sales

Be accountable for agreed individual income and conversion targets on a monthly basis
Build rapport with prospective customers to gain understanding and information to respond to their specific needs and requirements
Be the single point of contact for assigned opportunities, guiding them through the journey from first enquiry to final sale
Make outbound calls to support customers dropping out at different stages of the customer journey and track conversions.
Capture all opportunities on CRM and send proactive communication to candidates to nurture leads as per process agreed with business
Maximise conversion rates of enquiries to sales figures by communicating features and benefits of British Council offers, convincing and influencing prospects to enrol/ register
Closely monitor and track conversion rates and achieve daily and monthly targets defined at centre level. Strive to improve conversion rate by keeping abreast of all changes to offering, observing classes , sharing insight with business teams regarding reasons for drop off and handling objections effectively
Maximise opportunities for cross-selling and up-selling
Proactively follow up customers who do not register after enquiry / consultation and gather information which can be used for future marketing purposes and/or service improvements
Contact lapsed students and IELTS registration candidates via phone to reintroduce them to our products (warm calling)
Responsible for building own product knowledge through interaction with product managers and using learning portal

Support to Teaching Centre

To provide energy and purpose in following the Marketing Action Plan and Academic Quality Plan in agreement with the CSM and Teaching Centre Manager with a view to achieving student and test-taker numbers and income targets
Register / reserve / waitlist students in appropriate classes, entering details accurately on TCMS, in a professional and friendly manner
Distribute, collect and collate satisfaction surveys for all regular public courses into the agreed documentary scorecard management system to agreed timings and standards
Collect and report money collected from customers for placement tests / courses / books / examination registrations and other products / services daily according to FCCF and audit requirements, through cash desks and by issuing receipts for all income received; reconciliation and, accepting refund requests. Cash desks must be balanced and closed accurately with actual received income
Record all corporate clients, sponsored students and all Regular Public Course students on TCMS

Support to Exams

Support the delivery of examination services / products through leading on contact, registration and pay and post-test activities to defined quality standards, in order to meet customer needs and support the delivery of the in-country Examinations Business Development Plan
Collect and report money collected from customers for exam services daily according to FCCF and audit requirements, through cash journals and by issuing receipts for all income received; reconciliation and, processing transfers and refunds. Cash desks must be balanced and closed accurately with actual received income
Coordinate with other Exams team members on an ongoing basis to ensure a seamless customer journey. This includes timely escalation of unresolved complaints to the concerned teams
Manage social media enquiries and complaints in an effective and brand-appropriate manner to create in order to create better customer experience.
Contribute directly to customer service indicators such as customer feedback, mystery shopping and customer effort assessment scores for the Exams centre
Manage data-entry on British Council exams systems such as ORS / SRS for candidate registrations with 100% accuracy
Be accountable for the income receipt process and income recognition/ reconciliation support to Accountant and relevant Exams Manager

Other:

Any other administrative duties that may be assigned by Management which may include but are not limited to creating POs, counting cash, sending SMS and email communications to customers, processing bank transfers, etc.

About You (essential requirements for the role):

Higher Diploma and/or equivalent professional experience
Comprehensive, proven experience as a customer service and sales executive
Thorough understanding of marketing and negotiating techniques
Fast learner and passion for customer service and sales
Self-motivated with a results-driven approach

Desirable requirements for the role

Customer Service Professional Qualification
Relevant qualification or training undertaken in Sales Hands-on experience with CRM software is a plus

Role specific skills

Self-motivated and target focused
Resilience
Strong communication skills \xe2\x80\x93 including both verbal and written
The ability to influence and negotiate with others
Commercial awareness
Problem solving
Competent IT skills
Numerical skills

British Council core skills

Communicating and influencing \xe2\x80\x93 Level 2: Relates communication to circumstances Displays good listening, writing and speaking skills setting out logical arguments clearly and adapting language and form of communication to meet the needs of different people / audiences.
Finance and resource management \xe2\x80\x93 Level 2: Uses financial system and processes appropriately as part of the job and on behalf of the team
Managing risk \xe2\x80\x93 level 1: Follows good practices Demonstrates understanding of risk management policies and procedures and record of following them
Using technology \xe2\x80\x93 level 1: Operates as a basic user of information systems, digital and office technology Able, with adjustments if necessary, to use office software and British Council systems to do the job and manage documents or processes.
Commercial and business development \xe2\x80\x93 Level 1: Reviews data Applies a range of standard analytical techniques to support business development, e.g. monitoring sales prospects, audience figures

British Council values and behaviours

British council values and behaviours are applicable across our organisation, in all roles and at all levels. They are important because they say what we stand for at the British Council and help us to deliver our strategy. We use them to guide our decision making, as well as guiding how we treat one another and the people we work with. These will be assessed in the selection process. Our values are: Open and Committed; Expert and Inclusive; Optimistic and Bold.
The behaviours for each values pair can be found on our Intranet SharePoint site for internal staff and at our Careers portal for external applicants.

Further Information

Role: Customer Service and Sales Officer
Number of positions: 1
Pay Band: BRC-4-H
Department: English and Exams (CS)
Location: Abu Dhabi, UAE
Language Requirements - English at Proficiency Level B2 and Arabic at Proficiency at CEFR Level C1
Contract type: Hourly Paid (Non-Permanent Worker)
Contract duration- Until March 2025
Working days and hours: The Customer Service and Sales team operates six days a week with Saturdays and weekday evenings usually times of peak demand. Working schedules are subject to variations to account for activity patterns and will involve unsocial working hours (including late finishes and Saturday shifts)
Other: This role is open to candidates who have right to work and live in UAE.
Selected candidate will undergo appropriate police checks and must obtain three satisfactory references.
Closing date: 18 January 2024

Please note that all applications should be submitted only in English.

It is advisable to apply in advance to avoid any technical issues at the last moment.

A connected and trusted UK in a more connected and trusted world.

Equality , Diversity, and Inclusion (EDI) Statement

The British Council is committed to policies and practices of equality, diversity and inclusion across everything we do. We support all staff to make sure their behaviour is consistent with this commitment. We want to address under representation and encourage applicants from under-represented groups, in particular, but not exclusively, on grounds of ethnicity and disability. All disabled applicants who meet the essential criteria are guaranteed an interview and we have Disability Confident Employer Status. We welcome discussions about specific requirements or adjustments to enable participation and engagement in our work and activities.

The British Council is committed to safeguarding children, young people and adults who we work with.

We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989.

Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed; these will include qualification checks, reference checks, identity & criminal record checks in line with legal requirements and with the British Council\xe2\x80\x99s Safeguarding policies for Adults and Children.

If you have any problems with your application please email askhr@britishcouncil.org

Please note: Applications to this role can only be considered when made through the Apply section of our careers website. Our \xe2\x80\x98ASK HR\xe2\x80\x99 email is only to be used in case of a technical issue encountered when applying through the careers website. Emails with supporting statements and CV/Resumes sent to this email address will not be reviewed and will be deleted.

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