School Secretary
Dubai, United Arab Emirates
Job Description
Description
School Secretary
Business Unit: GEMS FIRSTPOINT SCHOOL - THE VILLA - DUBAI
Location: UAE - Dubai
Closing Date 17-Aug-2023
About the Role
Facilitates and coordinates all secretarial and administrative functions to ensure the smooth running of the office of the Supervisor /Principal/Head of School. Acts as an ambassador to the school and performs in an efficient, professional, and confidential manner all job duties
About Your Benefits
Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values.
Maintain high quality communication from and within the school office. Liaise with tact and diplomacy with school staff, parents and representative of the GEMS Corporate Office.
Generate and process daily office e-mails, telephone calls and faxes
Perform a wide variety of general secretarial duties including the maintenance of accurate and detailed records, databases, and filing systems.
Maintain Supervisor/Principal\'s appointment calendar as well as all his/her professional communication and public relations needs.
Compile information from various sources to generate reports; prepares, collate and distribute weekly, monthly and annual reports as required.
Assist in training and monitoring the work of temporary secretaries, student assistants and other clerical staff.
Review and update all documentations, calendars and all school related activities. Organize and coordinate office management activities and oversees school events. Communicates information to faculty, staff, parents, and students.
Maintain office supply records. Order, store and issue supplies and materials pertinent to the function to which assigned.
Perform other duties as requested by direct & dotted reporting line managers / supervisors
Ensure the GEMS policies, procedures, and codes of conduct are followed at all times.
Initiate effort and energy beyond the typical work day, where the tasks require additional commitment.
Attend staff meetings and serves on committees as required.
About GEMS
Trusted for over 60 years and now a third generation education family, GEMS Education began in a single school room in Dubai. Today, we have the privilege of educating over 170,000 students from over 176 countries through GEMS owned and managed schools globally; over 270,000 students access resources through our services division.
About the School
GEMS FirstPoint School (FPS) opened in 2014, it is positioned in the heart of The Villa community in Dubai. It is a Premium British Curriculum School, providing an excellent standard of education for over 1650 students from FS1 to Year 13, with exciting plans to expand further in the coming years.
The school has grown rapidly and continues to be popular with families from across Dubai with over 90 nationalities represented. FPS is housed in state-of-the-art buildings with a separate sports and performing arts centre, swimming pools, theatre, sports hall, dance, drama and music rooms. Our main building contains specialist facilities such as a robotics and electronics lab, food technology kitchen, textiles and design suite, fully equipped Design Technology workshops, science labs and much more. The school prides itself on being inclusive and values-driven, creating a learning environment that promotes innovation and a love of learning.
The curriculum offers a full, broad and balanced range of learning opportunities both in and out of the classroom, with a particular emphasis on digital technology which is taught to all year groups. As part of the vibrant local community, our students have the opportunity to study Arabic, Islamic Studies, Moral Education and UAE Social Studies, while working towards globally recognized A Levels, GCSEs and BTECs in a broad selection of subjects.
http://www.gemsfirstpointschool-dubai.com/
About Application Process
If you meet the criteria and you are enthusiastic about the role, we would welcome your application.
To complete the application you would need the following document(s):
Important Note : GEMS Education is committed to safeguarding and promoting the welfare of all of its students. Applicants will be required to submit a current police criminal clearance check or equivalent from their home country or current country of residence prior to appointment.
School Secretary
Business Unit: GEMS FIRSTPOINT SCHOOL - THE VILLA - DUBAI
Location: UAE - Dubai
Closing Date 17-Aug-2023
About the Role
Facilitates and coordinates all secretarial and administrative functions to ensure the smooth running of the office of the Supervisor /Principal/Head of School. Acts as an ambassador to the school and performs in an efficient, professional, and confidential manner all job duties
About Your Benefits
Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values.
Maintain high quality communication from and within the school office. Liaise with tact and diplomacy with school staff, parents and representative of the GEMS Corporate Office.
Generate and process daily office e-mails, telephone calls and faxes
Perform a wide variety of general secretarial duties including the maintenance of accurate and detailed records, databases, and filing systems.
Maintain Supervisor/Principal\'s appointment calendar as well as all his/her professional communication and public relations needs.
Compile information from various sources to generate reports; prepares, collate and distribute weekly, monthly and annual reports as required.
Assist in training and monitoring the work of temporary secretaries, student assistants and other clerical staff.
Review and update all documentations, calendars and all school related activities. Organize and coordinate office management activities and oversees school events. Communicates information to faculty, staff, parents, and students.
Maintain office supply records. Order, store and issue supplies and materials pertinent to the function to which assigned.
Perform other duties as requested by direct & dotted reporting line managers / supervisors
Ensure the GEMS policies, procedures, and codes of conduct are followed at all times.
Initiate effort and energy beyond the typical work day, where the tasks require additional commitment.
Attend staff meetings and serves on committees as required.
About GEMS
Trusted for over 60 years and now a third generation education family, GEMS Education began in a single school room in Dubai. Today, we have the privilege of educating over 170,000 students from over 176 countries through GEMS owned and managed schools globally; over 270,000 students access resources through our services division.
About the School
GEMS FirstPoint School (FPS) opened in 2014, it is positioned in the heart of The Villa community in Dubai. It is a Premium British Curriculum School, providing an excellent standard of education for over 1650 students from FS1 to Year 13, with exciting plans to expand further in the coming years.
The school has grown rapidly and continues to be popular with families from across Dubai with over 90 nationalities represented. FPS is housed in state-of-the-art buildings with a separate sports and performing arts centre, swimming pools, theatre, sports hall, dance, drama and music rooms. Our main building contains specialist facilities such as a robotics and electronics lab, food technology kitchen, textiles and design suite, fully equipped Design Technology workshops, science labs and much more. The school prides itself on being inclusive and values-driven, creating a learning environment that promotes innovation and a love of learning.
The curriculum offers a full, broad and balanced range of learning opportunities both in and out of the classroom, with a particular emphasis on digital technology which is taught to all year groups. As part of the vibrant local community, our students have the opportunity to study Arabic, Islamic Studies, Moral Education and UAE Social Studies, while working towards globally recognized A Levels, GCSEs and BTECs in a broad selection of subjects.
http://www.gemsfirstpointschool-dubai.com/
About Application Process
If you meet the criteria and you are enthusiastic about the role, we would welcome your application.
To complete the application you would need the following document(s):
- Resume/CV
- Passport-size photograph
- CV
Important Note : GEMS Education is committed to safeguarding and promoting the welfare of all of its students. Applicants will be required to submit a current police criminal clearance check or equivalent from their home country or current country of residence prior to appointment.
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Job Detail
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Job IdJD1569272
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned