Job Description

:
AQS follows the US Curriculum and is a large and thriving Charter School, with over 600 students from KG1 to Grade 5. The AQS aim is to be a collaborative, student centred school, to constantly develop staff, to develop stakeholder voice and to keep evolving in our practice, so demonstrating a change agent attitude.
The successful candidate will be closely aligned with our core values: Respect,
Collaboration, Passion, Integrity and Excellence and our ethos, 'Aspire, Believe, Achieve'.
This is an exciting opportunity to join the highly successful Aldar family of schools and to
help shape the future of Abu Dhabi's leading school group.
Responsibilities:
Main Duties:

• Ensure accurate maintenance of the General Ledger (GL), including correct assignment of GL codes to all financial and accounting transactions.
• Process supplier payments in a timely and accurate manner, supported by comprehensive vendor reconciliations.
• Prepare accounts payable vouchers after validating vendor invoices against purchaseorders and delivery notes.
• Post monthly journal entries in the ERP system following review and approval by theAssistant Manager.
• Reconcile monthly payroll against the costing sheet and prepare summarized reports for review and submission to ADEK along with necessary reconciliation & supporting documentation.
• Maintain year-to-date records of staff CTC and EOS benefits in the prescribed ADEK format.
• Monitor budgets against all Procurement & Educational Team requirements and Purchase Orders to ensure alignment with budgeted CPS & approved spending plans.
• Perform monthly bank reconciliations and maintain detailed logs of unreconciled items for continuous monitoring and resolution.
• Track and ensure compliance with all ADEK financial reporting requirements monthly as per the checklist provided by ADEK.
• Coordinate month-end closing activities, including preparation and finalization of journal entries, reports, and supporting schedules.
• Prepare and submit comprehensive monthly reports & schedules with all necessary supporting documents to ADEK within stipulated timelines ensuring that all documentations are submitted and timely uploaded to ADEK share point platform in accordance with the compliance checklist.
• Facilitate internal and external audits in collaboration with the Finance team, ensuring timely and accurate audit outcomes (internal and year-end) & prepare audit schedules and ensure audit requirements are completed within established timelines
• Support the Senior Manager and Assistant Manager - Finance in meeting all financial reporting deadlines
• Conduct monthly MIS review meetings with the Principal and OM, providing actionable insights and recommendations where necessary
• Maintain an updated vendor contract register, tracking issue and expiry dates to ensure timely renewals
• Strong compliance with the ADEK month and year end finance closing checklist and ensure there are no reconciliation rejections from ADEK for the school
• Responsible for coordination and timely closure of open purchase orders in coordination with school and HQ based teams
• Provide backup support for Finance team members and manage ongoing activities during team absences
• Prepare monthly financial statements in compliance with applicable Financial Reporting Standards

Develop and maintain various reports and GL schedules to verify the accuracy and completeness of financial data
Perform monthly reconciliations of GL accounts and balance sheet schedules and take corrective actions for identified discrepancies * Contribute to budgeting and forecasting processes by preparing necessary reports and analyses

• Assist in the preparation of budgets and templates; ensure accurate upload and maintenance of budget records in line with ADEK requirements
• Maintain accurate records of funding received from ADEK; analyse surpluses and deficits
• Respond promptly to all ADEK queries to ensure compliance and avoid any regulatory issues
• Accurately prepare Budget Movement Forms to address deficits in specific budget heads, ensuring proper budgetary reallocation
• Maintain detailed records of all educational and housing allowances disbursed to staff and submit updated trackers to ADEK monthly
• Ensure all petty cash & credit card expenditures are compliant with ALDAR Finance Policies and submit the relevant documentation for monthly reimbursement
• Proactively identify at least two process improvements annually and collaborate with the finance manager for implementation

Qualifications:
Minimum Qualifications

• Degree in Accounting with 5+ Years' experience in finance function

Minimum Experience

• 5 Years

Job Specific Knowledge & Skills

• Accounting Principles
• Communication and Presentation
• Administration
• Accounting Software

Skills Required