Job Description

The Executive Assistant to the Vice Principal plays a pivotal role in ensuring the smooth and efficient operation of the school's leadership office. This highly demanding role requires exceptional organizational skills, a proactive mindset, and the ability to work in a dynamic educational environment. The Executive Assistant acts as the Vice Principal's first point of contact, managing schedules, communication, and critical tasks while upholding the highest standards of discretion and confidentiality.

• Calendar and Schedule Management:

• Organize and maintain the Vice Principal's schedule, including meetings, appointments, and events.
• Coordinate with staff, parents, and external stakeholders to manage time effectively.
• Communication and Correspondence:

• Act as the Principal's gatekeeper, managing emails, calls, and letters with professionalism and confidentiality.
• Draft, edit, and proofread official communications on behalf of the Vice Principal.
• Administrative Support:

• Prepare agendas, minutes, and presentations for meetings.
• Manage records, files, and documents securely and systematically.
• Handle logistical arrangements for meetings, conferences, and school events.
• Project Coordination:

• Assist in planning and executing school-wide projects and initiatives.
• Monitor progress and deadlines for tasks delegated by the Vice Principal.
• Discretion and Confidentiality:

• Handle sensitive information with utmost discretion, ensuring confidentiality at all times.
• Maintain a high level of trust and professionalism in dealing with confidential matters.
• Stakeholder Liaison:

• Serve as the primary point of contact between the Vice Principal and internal/external stakeholders.
• Ensure smooth communication and follow-ups between departments and leadership.
• Graphic Design Support (Preferred):

• Create visually appealing materials, including newsletters, reports, academic calendars, and presentations, using graphic design tools (e.g., Canva, Adobe Suite).
• Support branding and marketing efforts with high-quality design inputs.

Qualifications:

• Bachelor's degree or equivalent experience in administration or a related field.
• Minimum 2+ years of experience as an Executive Assistant or in a similar role, preferably in an educational setting.
• Demonstrated ability to maintain confidentiality and manage complex tasks under pressure.
• Knowledge of graphic design tools is a significant advantage.

Skills
Key Skills and Attributes

• Exceptional Discretion & Confidentilaity: Ensures sensitive information is handled with utmost professionalism.
• Assertive & Strong Communication: Confidently liaises with stakeholders and takes initiative to support decision-making.
• Highly Organized: Manages multiple tasks and deadlines with efficiency.
• Technological Proficiency: Expert in Microsoft Office Suite and database systems.
• Graphic Design Skills (Preferred): Skilled in Canva, Adobe Photoshop, or Illustrator.
• Interpersonal Skills: Builds positive relationships within the school community.
• Attention To Detail: Maintains accuracy in schedules, tasks, and communication.
• Problem-Solving Skills: Quickly resolves challenges to ensure smooth operations.
• Adaptability: Flexible in responding to the evolving needs of the role

GEMS Education is committed to safeguarding and promoting the welfare of all of its students and staff. A UK-enhanced DBS or equivalent police check is a pre-requisite for all appointments.

Skills Required