Job Description

We are seeking a motivated and detail-oriented Sales Assistant Admin - Estimator & BOQ Specialist (Events & Exhibitions) at a junior level to support the sales and project teams with administrative and coordination tasks. This role involves assisting with basic BOQ preparation, documentation, client communication, data entry, and follow-ups with vendors and internal departments. The ideal candidate is organized, eager to learn, proactive, and able to manage multiple tasks in a fast-paced events environment.

Responsibilities of the job include:

1. Sales & Project Support

Assist in preparing simple proposals, quotations, and client presentations. Support senior sales and project staff with gathering project requirements. Maintain client files, track inquiries, and follow up on routine correspondence. Assist in preparing and dispatching contracts, service agreements, and related documents. Help update sales trackers, reports, and records.

2. BOQ & Documentation Assistance

Provide administrative support in preparing BOQs and cost estimates under supervision. Enter data into templates and ensure accuracy in basic cost breakdowns. Assist with revisions when scope/design changes occur. Maintain organized files of BOQs, quotations, and related documents.

3. ERP & Job Order Support

Assist in creating and updating job orders in the ERP system. Ensure project details are correctly entered and maintained. Support in preparing simple summary reports for ongoing projects. Coordinate with procurement/logistics teams for follow-up on smaller tasks.

4. Tendering & Registration Support

Assist in preparing standard tender forms and online registration documents. Track submission deadlines and ensure required documents are collected. Maintain company compliance and credential files.

5. Vendor & Supplier Coordination

Request quotations from vendors/suppliers as instructed by senior staff. Maintain and update vendor contact lists and price records. Support in comparing quotations and preparing summary sheets.

6. Client Interaction (Junior Level)

Handle basic client queries with guidance from senior staff. Support in preparing meeting notes and sharing them with clients/internal teams. Join site visits and client meetings for requirement documentation.

7. Administrative & Reporting Tasks

Maintain accurate records of estimations, quotations, and sales activities. Provide routine reports and updates to management. Ensure all sales and project documents are properly organized and accessible.

Required Qualifications:

Diploma or Bachelor's degree in Business Administration, Marketing, Event Management, Engineering, or a related field.

Experience:

Minimum 3-5 years in a similar role within events, exhibitions, or scenic production. Experience in public/private tendering processes is a plus. Hands-on knowledge of estimation, BOQ creation, and ERP systems.

Key Skills & Attributes:

Proven BOQ and estimation expertise in event/exhibition production. Ability to read technical drawings, elevations, and layouts. Strong knowledge of production elements: AV, rigging, fabrication, logistics, etc. Proficient in MS Office (especially Excel), ERP platforms, and estimation tools. Basic knowledge of SketchUp (SKP), AutoCAD is required. Excellent analytical, communication (verbal and written), and organizational skills. High IQ and ability to understand and process complex requirements. Critical thinker with the ability to foresee risks and propose solutions. Strong personality, self-motivated, and able to work independently. Ability to work under pressure and meet tight deadlines. Flexible with working hours during peak seasons and events. Strong interpersonal and cross-functional coordination skills. Adaptable to changing work environments and priorities.

Working Conditions:

Office-based with occasional travel for client meetings and site inspections. Must be available for extended working hours during peak project periods and live event executions.
Job Type: Full-time

Pay: AED3,500.00 - AED4,500.00 per month

Education:

Bachelor's (Preferred)
Experience:

BOQ and Estimation : 2 years (Preferred) Event / Exhibition production: 2 years (Preferred) ERP platforms, and estimation tools: 2 years (Preferred)
Language:

English (Preferred)
Location:

* Dubai (Preferred)