Job Description

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Job Title: Document Controller Department: Projects / Retail Operations Location: Ho, Business Bay
Position Overview
We are seeking a detail-oriented and organized Document Controller with strong experience in handling project-related documentation. The role will be responsible for managing, controlling, and maintaining critical documentation related to retail store projects and operations, ensuring accuracy, compliance, and timely availability to stakeholders.
Key Responsibilities

Maintain and manage all project documentation in accordance with company standards and project requirements.

Handle and update key documents including:
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Work Permits (Project & Store Related)
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Annual Maintenance Contracts (AMC) including:
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DCD AMC Renewal
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24x7 Receipt Renewal
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Hassantuk Subscription
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Safety Certificate Renewal
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DEWA Renewal/Closure
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ADDC-related document renewals
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Pest Control Treatment AMC Renewal
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Cleaning AMC Renewal
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Trakhees and JAFZA portal-related documents and permit applications
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Weekly Progress Reports and Project Meeting Schedules
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Samples submission and collection records
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Store Opening Documents Preparation

Ensure proper filing, version control, and secure archiving of documents (both soft and hard copies).

Coordinate with project managers, contractors, and vendors for timely submission and approval of documentation.

Track and update document registers to ensure accuracy and completeness.

Assist in preparing project-related reports and presentations for management.

Ensure compliance with internal policies, legal requirements, and regulatory standards.

Provide support during audits and inspections by making documentation readily available.
Qualifications & Experience

Bachelor's degree in Business Administration, Project Management, or a related field.

Proven experience (2 years minimum) as a Document Controller in projects or retail fit-out/operations environment.

Strong knowledge of document control processes, project documentation, and compliance standards.

Proficiency in MS Office (Excel, Word, PowerPoint) and document management systems.

Excellent organizational skills with strong attention to detail and accuracy.

Ability to work under pressure and meet deadlines.

Strong communication and coordination skills to work with cross-functional teams.
Preferred Skills

Familiarity with retail project operations and store documentation processes.

Knowledge of health & safety documentation requirements.

Ability to handle sensitive and confidential information with discretion.
Employment Type
Full-time
Gender - Only Males
Nationality - Only Filippino

Skills Required