Job Description

Key Responsibilities
1. Product Registration & Label Compliance (Factory Portfolio)

• Review product labels, artworks, and packaging for compliance with MOHAP and Dubai Municipality regulations.
• Prepare and submit product registration files for Avicenna-manufactured products (supplements, cosmetics, and medical devices).
• Track registration renewals, variations, and approvals, ensuring documentation accuracy and timely updates.
• Verify label claims, ingredients, and dosage information before production and printing.

2. Product Classification & Regulatory Submissions (Distribution Portfolio)

• Prepare and submit classification and registration requests, free sale certificates, and clearance documents to MOHAP or EDA or municipality.
• Support regulatory clearance for imported and exported AGBL products

3. Logistics & Regulatory Support

• Coordinate with logistics and customs teams to ensure all shipments meet import permit and regulatory requirements.
• Review and release shipping documents, batch certificates, and permits before customs clearance.
• Maintain import permit and registration trackers to ensure validity and traceability.

4. LME Store & Warehouse Compliance

• Ensure the LME storage facility complies with MOHAP, GDSP, and internal QMS requirements.
• Oversee labeling, segregation, and temperature monitoring for all products under storage.
• Conduct internal audits and ensure corrective actions for any warehouse-related nonconformities.

5. Supplier & Authority Communication

• Liaise with suppliers and manufacturers to collect technical and regulatory documentation (CFS, GMP, ISO, analysis reports).
• Communicate with MOHAP, Dubai Municipality, and other authorities for product approvals, clarifications, and inspections.
• Support regulatory responses and documentation readiness for authority queries and inspections.

6. GMP & MOHAP Factory Compliance (Avicenna Manufacturing)

• Support the GMP and MOHAP licensing requirements for Avicenna manufacturing activities.
• Review production-related documentation to ensure only approved products and formulations are manufactured.
• Coordinate with QA during MOHAP inspections and factory audits to ensure documentation readiness and compliance.

7. Documentation, Archiving, & Traceability

• Maintain a centralized Regulatory Master File System for all products, submissions, and approvals.
• Ensure complete traceability of every registration, permit, and correspondence with authorities.
• Implement proper document version control, archiving, and retention procedures in alignment with QMS requirements.

8. Audit Readiness & Continuous Improvement

• Participate in internal, external, and MOHAP audits related to regulatory and compliance scope.
• Support documentation preparation, evidence gathering, and follow-up of audit findings.
• Contribute to continuous improvement initiatives by identifying process gaps and proposing corrective actions.
• Participate in Management Review Meetings and provide updates on regulatory compliance KPIs and trends.

Skills Required