Job Description

1 Mission To provide timely and accurate delivery of monthly payroll, manage employee relations, training and development. Manages, supports and delivers all request pertaining to Operational HR as deemed necessary in line with set policies and guidelines. He/she acts as a business partner to the various stakeholders in the BU and provides sound HR advice on practices, processes and policies in the countries of his/her remit. As manager, the role also supervises HR and/or admin staff assigned on HR projects.



2 Line and Staff Relations The Regional HR and Payroll Generalist reports directly to the Senior Director HR, Workplace and IT and will have a close coordination with the government relations team, Workplace, and Accounts teams. He/She also works closely with:

HR/workplace counterparts in the countries

All the external entities necessary to his/her job


3 Key Responsibilities Payroll Processing

Process payroll for ADPi staff in the assigned region. Work in coordination with Streamline ADP or any other approved system, for loading all files as per scheduled dates.

Process and record leave entries, compensatory details, OT payment, adjustments, advances credit/debits in the assigned Salary Matrix/Payroll database to have a complete track on the payment inputs for accuracy purpose.

Coordinate with Accounts Department to ensure timely and accurate remittance for employees every month.

Attend to queries, resolve concerns, prepare reconciliation and adjustments in payroll in case of discrepancy.

Make changes in the employee remuneration and profile in the HRIS/BAMBOO/Salary Matrix File for all promotions, role changes and salary revisions.

Maintain the filing of Payroll related documents and ensure that the relevant documents are kept in the employee's personnel file. On-Boarding & Off-Boarding

Communicate with individual team members of HR, Admin, IT and ADPi Paris on necessary prerequisites of new team member's smooth on-boarding.

Develop and communicate the Induction Plan .

Assist the employees on the final exit process and complete the final compensation and severance payment of the departing employee.

Coordinate with line manager, HR Director and Admin team on securing all exit final checks before payment of gratuity. Training

Update the training calendar for the annual programs as agreed within the Talent frame.

Support the Talent platform in assessing cost of Training programs and coordination of logistics/ approvals.

Ensure all Training records are maintained with pre & post training assessment form by each team members.

Monitor the training programs conducted are in accordance with the ISO standards. Reporting, MIS & HR Services

Audit the MIS entries to ensure all employee data (existing / departed) incorporated online as well as in files is accurate and up-to-date.

Update payroll related reports for the Senior Director of HR and Workplace, Accounts Manager and Corporate office : Staff Turnover Matrix, Gratuity Provisions etc.

Maintain supporting payroll documentations and authorizations for internal and external audit.

Support the Government Relations team by providing relevant details for employee's visa renewal process.

Create, update and coordinate Medical insurance details for new/existing/exiting employees with the local provider.

Process 'Requests' received from all regions towards leave , mission travel, embassies/consulates ,salary certificates, salary transfer letters as per requirement of the employees/business and in-line with agreed HR policy and procedures.

Monitor the employees' attendance details, cross-checking absences against supporting documents (leaves, medical reports...) as well as justifications from superiors. Reports any irregularities in the attendance, and follows up on action.

Update and follow up Society of Engineers registration and renewal.

Filing of individual documents related to employees and their dependents.




Administration Services




Assist in developing and reviewing administrative policies and procedures to identify and implement continuous improvement, standardize processes, reduce operational cost and improve service delivery.

Assist in organizing internal and external staff events including research of venues, equipment hire, rate negotiation, entertainment, internal communication, etc.

Ensure the most effective use of company resources (consumables) by monitoring and controlling usage where needed

Introduce initiatives that help support, promote and improve staff wellbeing in the workplace.

Promote health, safety and security awareness by circulating communications as a reminder to adapt standard best practices, current procedures, etc.

Manage workplace related projects as required by management

Assist in implementing procurement procedures in line with Group policy which includes selection, performance evaluation and ratings of suppliers.

Maintain and leverage supplier relationships to obtain best value for products and services.

Review and negotiate supplier quotes and contracts to achieve quality products and services within set budget.

Assist in monitoring and managing deliveries of supplier's products and services in line with supplier evaluation process

Together with the Administration coordinator, ensure that essential services for the smooth running of the office are in place such as office cleaning, pest control, maintenance and repair, company post box, firefighting maintenance, etc.

Ensure that existing contracts, insurances, registration, etc. are renewed in a timely manner such as office leases, telecommunication, pest control, office cleaning, company vehicle insurance, parking cards, etc.


4 Profile Specifications - Minimum Requirements


10 years of experience running payroll with an Organization having a headcount of 200+ employees in the UAE - additional countries payroll a net advantage Experience using HR Information Systems (SAP/Oracle/BambooHR) an added advantage

Bachelors / Masters with specialization in HRM

Understanding of GCC labor laws, UAE a must have.

Proficient in MS Office tools

Proficiency in communication skills : English

Analytical acumen

* Key Competencies : Business & Commercial Awareness, Planning & Organizing ,Results Driven, Communication, Team Work & Relationship Building, Customer Focus