Job Description

The Receptionist / Administrative Assistant will be the first point of contact for visitors and clients, providing a professional and welcoming environment. This role also supports day-to-day administrative and clerical tasks to ensure smooth office operations.

Key Responsibilities:

Greet and welcome visitors in a professional and friendly manner. Answer, screen, and direct incoming phone calls. Manage the reception area to ensure it is tidy and presentable at all times. Handle incoming and outgoing mail, couriers, and deliveries. Assist in printing & filing

technical submittals, reports, and correspondence

Maintain and update company databases, records, and filing systems (both electronic and paper). Support procurement of office supplies and maintain inventory levels. Coordinate meeting schedules, conference rooms, and refreshments. Assist in organizing company events, meetings, and travel arrangements. Provide general administrative support to management and other departments as needed. Assist the HR department with new employee onboarding, including preparing welcome kits, collecting documents, and arranging workstation setups. Coordinate with the PRO for all new and renewal visa applications, medicals, and other related documentation. Maintain updated records of employee documents, IDs, and visa statuses. Support HR with filing and administrative tasks related to employee records.

Qualifications & Requirements:

Diploma or Bachelor's degree. 1-3 years of experience in a receptionist, administrative, or HR support role. Proficient in MS Office (Excel, Word, Outlook, PowerPoint); knowledge of PDF editing/conversion tools is an advantage. Strong communication, interpersonal, and organizational skills. Attention to detail and ability to handle confidential information. Professional demeanor and customer-service-oriented attitude. Ability to multitask and prioritize in a fast-paced environment.
Job Type: Full-time

Pay: AED3,000.00 - AED4,000.00 per month