Job Description

Job description

Job Overview:

We are a leading Business Setup Company in Dubai, assisting investors and entrepreneurs in establishing their businesses in the UAE. We are looking for a Receptionist & Administrative Assistant to join our dynamic team. The ideal candidate will be the first point of contact for clients and visitors, providing exceptional customer service while handling administrative and clerical tasks to ensure smooth daily operations.

Key Responsibilities:

1. Front Desk & Reception Duties:

Greet and welcome clients, investors, and visitors in a professional and friendly manner.

Manage incoming calls, emails, and inquiries, providing accurate information regarding company services.

Direct visitors and clients to the appropriate departments or consultants.

Maintain a clean and organized reception area.

2. Administrative Support:

Assist in preparing documents, reports, and presentations for client meetings.

Maintain and update client records, ensuring confidentiality and accuracy.

Handle incoming and outgoing mail, couriers, and deliveries.

Coordinate meeting schedules, appointments, and conference room bookings.

Assist in preparing invoices, receipts, and payment tracking.

3. Client Coordination & Business Setup Support:

Provide general information about business setup procedures, licensing, and company formation services in Dubai and the UAE.

Support business consultants by coordinating with clients and government entities when required.

Assist in collecting, verifying, and submitting required documents for business setup and license applications.

4. Office Management & General Assistance:

Order and manage office supplies and stationery.

Assist in organizing company events, training sessions, and staff meetings.

Coordinate travel arrangements and hotel bookings for executives and clients if needed.

Ensure office equipment and facilities are well-maintained and functional.

Requirements:

Education: Bachelor's degree or diploma in Business Administration, Office Management, or a related field.

Experience: Minimum 1-2 years of experience in a receptionist or administrative role, preferably in a business setup or corporate services firm.

Languages: Fluent in English.

Skills:

Excellent verbal and written communication skills.

Strong organizational and multitasking abilities.

Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Customer service-oriented with a professional demeanor.

Ability to handle confidential information with discretion.

Benefits:

Competitive salary package.

Health insurance and annual leave benefits.

Career growth opportunities within a fast-growing industry.

Supportive and multicultural work environment.

Job Type: Full-time

Pay: AED2,500.00 per month

Job Type: Full-time

Pay: AED2,500.00 per month