Job Description

Location:

Doha, Qatar

Experience Required:

Minimum 3 years in a similar role within Qatar

Personality Traits:

Pleasing personality, professional demeanor, and customer-focused attitude

Skills:

Proficiency in MS Office, Excellent communication, time management, documentation, and organizational skills

Job Purpose

To manage front desk operations while supporting HR functions, with a key focus on maintaining accurate timekeeping records and handling HR documentation efficiently.

Key Responsibilities

Reception & Front Desk Duties

Greet and assist visitors, clients, and staff with professionalism and warmth Answer and direct phone calls and emails promptly Maintain a clean, organized, and welcoming reception area Schedule appointments and manage meeting room bookings Handle incoming and outgoing correspondence and deliveries
Timekeeping & Attendance Management

Monitor daily employee attendance and punctuality Maintain and update biometric or manual timekeeping systems Prepare and submit attendance reports for payroll processing Track overtime, leave balances, and absenteeism Coordinate with department heads to verify shift schedules and attendance discrepancies
HR Documentation & Administrative Support

Maintain and organize employee records and HR files Assist in preparing contracts, offer letters, and HR memos Support onboarding and offboarding documentation Ensure compliance with Qatar labor laws and company policies Assist in internal audits and documentation reviews
General Office Administration

Manage office supplies and inventory Liaise with vendors and service providers Prepare reports, presentations, and meeting minutes Support HR initiatives such as training sessions and employee engagement activities
Qualifications & Requirements

Minimum 3 years of experience in a receptionist or HR admin role in Qatar Proficiency in MS Office (Excel, Word, Outlook) and timekeeping software Fluent in English; Arabic is a plus Strong attention to detail and confidentiality Presentable, approachable, and professional appearance
Preferred Attributes

Experience with biometric attendance systems or ERP platforms Familiarity with Qatar labor law and visa procedures Certification in HR, office administration, or document control is an advantage
Job Types: Full-time, Permanent

Education:

Bachelor's (Required)
Experience:

HR Admin / Time Keeping: 3 years (Required)
Language:

English (Required)
Location:

* Doha (Required)