Job Description

We are seeking a dynamic and proactive Receptionist to manage front office operations and provide administrative support to various departments. The ideal candidate will act as the first point of contact for visitors and clients, efficiently coordinate office functions, handle vendor and stationery management and support Administration.

Key Responsibilities:

Front Office Management:

Greet and assist visitors and clients in a professional and welcoming manner. Handle incoming calls, emails, and correspondence; redirect them to the appropriate departments. Maintain a clean, organized reception area. Manage appointment schedules .

Stationery & Office Supplies Management:

Monitor stock levels of office supplies. Raise purchase requests, track consumption, and coordinate with suppliers for replenishment. Maintain proper records for inventory usage and vendors.

Vendor Management:

Coordinate with vendors for office maintenance, supplies, and services. Ensure timely delivery of goods and services and maintain vendor contact lists. Follow up on invoices, service agreements, and payments with the Accounts department.

Cross-Department Coordination:

Assist various departments by relaying information and coordinating internal communication. Support in organizing meetings, documentation, and follow-up tasks. Ensure smooth workflow and timely completion of inter-departmental requirements.

Qualifications & Skills:

Bachelor's degree in any discipline. 1-2 years of GCC experience as a Receptionist or in a similar administrative role. Proficient in MS Office (Word, Excel, PowerPoint) and Outlook. Excellent communication skills in English. Strong organizational, multitasking, and time management abilities. Professional appearance, positive attitude, and customer-focused approach. Ability to handle confidential information with integrity.

Personal Attributes:

Dynamic, proactive, and self-motivated. Team player with strong interpersonal skills. Ability to work under pressure and meet timelines.
Job Type: Full-time

Pay: QAR2,500.00 - QAR3,000.00 per month

Expected Start Date: 09/11/2025