Job Description

Company Description

Arabian Ethicals was established in 1977 to service the pharmaceutical industry as an agent for the management, storage, and distribution of manufacturers' brands to both the private and governmental sectors.

Today, Arabian Ethicals has grown into one of the leading healthcare distributor in UAE, distributing 50 brands across its pharmaceutical core business, animal health, and consumer division.



Job Purpose:

• Provide clerical and administrative support, either as a team or individually.

Job Responsibilities:

• Attend and screen all incoming and out-going calls; take and relay messages, respond to requests for information and determines which are priority matters, and inform employees accordingly.
• Keep a log of all in-coming enquiries and inform employees.
• Receive guest courteously and offer beverages.
• Responsible for mail, courier pickup arrangement and mail distribution.
• Coordinate with the Office Assistant for tea, or coffee to all guest whenever required.
• Coordinate with Office Assistant to ensure that offices, the reception area, the conference rooms and the kitchens are kept clean and tidy at all times.
• Coordinate with the security regarding parking requests for guests.
• Responsible for the reservation of conference room and training room.
• Receive and scan documents related to HR and Recruitment such as Passport, Visa, Educational Certificates and Insurance Cards
• Maintain and provide joining kits for New Joiners, and or other materials related to HR.
• Responsible for all stationary stocks supplies, kitchen etc.
• Responsible for updating attendance in Time and Attendance Software (TAS)
• Generate attendance reports when required.
• Prepare Expense Claim if needed.
• Attend any other duties within the scope of this function as and when required.

Skills and Professional Requirements:

• Proficient in Microsoft Office Applications
• Entering, retrieving and updating as well as exerting systematic follow-up constitute as essential part of the work.
• Excellent command of written and spoken English. Arabic would be an advantage.
• Good typing skills, good knowledge of Business English, the capability of drafting correspondence and a successful track record in similar duties.
• Good customer service skills.

Qualifications

University Degree / Related Diploma.

Additional Information

Medical Insurance and Fix Annual Airfare Allowance