Job Description

A Dubai-based trading company is urgently seeking a highly organized Receptionist (FEMALE) to provide professional and efficient management of the front office desk as well as carrying out multiple clerical duties when needed. Cooperate with office staff to maintain proper interaction and a friendly environment within the office. Duties & Responsibilities:

• Receptionist functions:

• Receive visitors and clients at the front desk by greeting and welcoming them
• Direct visitors and clients to the appropriate person and announce them appropriately
• Maintain office security by following safety procedures and controlling access via the reception desk
• Tour the visitors in the office and show the facility when required
• Offer tea/coffee & water and serve when required
• Provide basic and accurate information in-person and via phone/email
• Answer all incoming calls and handle caller's inquiries if required
• Re-direct calls as appropriate and take adequate messages
• Record calls and inquiries
• Schedule meetings and appointments when requested
• Ensure reception area is tidy and presentable, with all necessary stationery and materials (e.g., pens, forms and brochures)
• Office support functions:

• Reply to emails as directed
• Receive, sort, and distribute daily mail/deliveries
• Perform clerical receptionist duties such as filing, photocopying, transcribing, and faxing
• Keep inventory of front office supplies and request for orders
• Assist in the planning and preparation of meetings and seminars
• Receive payments, sign for deliveries when necessary, and notifies recipients
• Pick up and deliver the mail when required
• Respect confidentiality in discussing clients, staff, and organisational matters
• Assists in other duties as needed and directed
• Complete tasks correctly and on time
• Use equipment and materials according to policy

Top of Form Requirements: 1) The candidate should be available in Dubai for an interview 2) Fluent business English is a must. Any additional language like Spanish or German would be beneficial. 3) Customer service oriented 4) 1-2 years of experience in the same position Interested applicants may forward their CV and 1 professional photo Job Type: Full-time Salary: AED5,000.00 - AED6,000.00 per month Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)

Experience:

• receptionist: 1 year (Required)

Language:

• English (Required)
• Spanish (Required)
• Any other language than English (Required)