Job Description

Receptionist Duties:

Greeting and Welcoming Visitors:

Professionally and warmly greeting clients, visitors, and employees, ensuring a positive first impression. This includes directing them appropriately and notifying relevant personnel of their arrival.

Answering and Managing Phone Calls:

Handling incoming calls, transferring them to the appropriate individuals or departments, and taking accurate messages. This also includes managing the switchboard or phone system.

Managing the Reception Area:

Maintaining a clean, organized, and presentable reception area. This might include arranging reading materials, ensuring furniture is tidy, and managing any displays.

Handling Incoming and Outgoing Mail/Packages:

Sorting and distributing incoming mail and packages. Preparing and sending outgoing mail and packages, often including courier arrangements.

Scheduling Appointments and Meetings:

Coordinating and scheduling appointments, meetings, and conference room bookings, often using scheduling software.

Maintaining Visitor Logs:

Keeping accurate records of visitors, including their names, purpose of visit, and time of arrival and departure.

Administrative Duties:

Providing General Administrative Support:

Assisting with various administrative tasks such as typing, filing, data entry, photocopying, scanning, and faxing.

Managing Office Supplies:

Monitoring inventory levels of office supplies and placing orders as needed. This may include managing relationships with vendors.

Preparing and Processing Documents:

Creating, editing, and formatting various documents, such as letters, memos, reports, and presentations.

Managing Records and Files:

Maintaining organized and up-to-date physical and electronic filing systems.

Assisting with Travel Arrangements:

Booking flights, accommodations, and transportation for employees.

Supporting Other Departments:

Providing administrative support to other departments as needed, such as HR, marketing, or finance.

Handling Petty Cash:

Managing petty cash and maintaining accurate records of expenditures. (Sometimes applicable)

Event Planning and Coordination:

Assisting with the planning and coordination of company events. (Sometimes applicable)

Data Entry and Management:

Inputting data into databases and maintaining data accuracy.
Job Type: Full-time

Pay: From AED3,000.00 per month