Job Description

Job Summary:

The Receptionist & Admin Coordinator serves as the first point of contact for visitors and callers while providing comprehensive administrative support to ensure smooth day-to-day office operations. This dual role involves managing front desk activities and coordinating essential office functions, inventory, logistics, and staff records.

Key Responsibilities:

Reception Duties:

Greet and welcome visitors in a professional and courteous manner. Handle incoming phone calls, direct inquiries appropriately, and take messages when necessary. Maintain a tidy and welcoming reception area. Coordinate meeting room bookings and ensure they are prepared for use.

Administrative Coordination:

Oversee internal office operations and administrative functions. Update and maintain daily attendance records for Abu Dhabi employees. Manage inventory records, update stock levels in the system, and coordinate with suppliers as needed. Prepare and manage order documentation and coordinate end-to-end delivery logistics. Generate delivery notes, proforma invoices, and shipment records for local and international orders. Collect and enter pre-booking car data and maintain accurate records of vehicle usage and mileage. Support and execute urgent or ad-hoc tasks as directed by management.

Qualifications & Skills:

High school diploma or equivalent; additional certification in office administration is a plus. 6 months to 1 year of experience in reception or administrative roles, preferably in a fast-paced office environment. Proficient in MS Office (Word, Excel, Outlook) Strong organizational and multitasking skills. Excellent verbal and written communication skills in English; Arabic language skills are an advantage. Professional appearance and a customer-service-oriented mindset. Ability to handle confidential information with discretion.

Location:

Abu Dhabi

Job Type:

Full Time

Language: Arabic Speaker

How to Apply:

Interested candidates are encouraged to send their updated resume to

hr@jstmea.com.

Please use email subject by using below format otherwise your application will not be considered Subject format: JST-2505_[Name] [Position]

We are eagerly waiting to onboard you!

Job Type: Full-time

Pay: AED3,000.00 - AED4,000.00 per month

Application Question(s):

What is your expected salary?
Language:

* Arabic (Preferred)