Our client is one of the leading International Freight Forwarders providing Air Freight, Ocean Freight, Customs Brokerage & Surface Logistics, and Distribution services.
We are looking for a Temporary Receptionist cum Admin Assistant, to perform a variety of administrative and clerical tasks. Duties include providing support to our managers and employees, assisting in daily office needs and managing our company\'s general administrative activities.
Duration: 3 Months. Start Date: March 6 to June 30
This is a Temporary opportunity. Only candidates under family sponsored visa and immediately available will be considered.

Responsibilities:
Admin Tasks
Receptionist duties such as Answers phone calls, Direct calls to appropriate persons or take detailed messages.
Assisting Guest & Clients, receiving deliveries, couriers, and arranging distribution to recipient.
Visitors gate pass, staff access card new and renewals
Attendance Monitoring
Meeting room booking
Managing office supplies stock and place orders & Arranging office maintenance i.e IT
Assisting with setting up workstations, IT setups for new hires.
General Inquiries and requesting quotation from each supplier if needed
Coordinating & arranging office maintenance, IT. Etc
Assist and advise PRO on all Lease contract renewals and Vu
Assist in DACC Performance & wastage monthly reports
Assisting employees request
Application in company vehicle renewals and any other service related to company vehicles
Managing company portal accounts ( DWC & JAFZA) Request for top-ups, etc
HR Tasks
Issuance of Letters & Certificates
Coordinating Interviews
Drafting Offer Letters & Employment Contracts
Invoicing Tasks
Scanning & Checking all documents required for invoice dispatching .
Sending invoice and supporting document through mail to each client
sending original invoice along with the supporting & scan copy to client (depends on client request)
(sending it through a courier or messenger).
Arranging of all invoices / docket & filing (Court Logs) Qualifications:
Proven experience in a similar role
Previous experience as HR procedures is required
Excellent time management skills and the ability to prioritize work
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Location: Dubai South Business Park
Timings: Monday to Friday | 08.30am to 05.30pm