We are currently looking for Administrative Assistant for our office, preferably Female. Interested candidate with relevant receptionist, data entry & administrative experience can apply. Candidates available for immediate joining will be preferred. THIS ROLE IS OPEN ONLY FOR FEMALE

• Personal Assistant job description and responsibilities
• Managing front desk reception, assisting new and existing clients.
• Assisting clients for basic info in leasing offices and retails.
• Answering phone calls and call transfers to concern departments accordingly.
• Forwarding clients email inquiries accordingly per division
• Monitoring customer lounge and maintaining stationary items and inventory and petty cash.
• Coordination between suppliers and other business units.
• Generate daily report using Sales force and filter all the lead inquiries and assign to sales team.
• Monitor outlook daily for new company set up, renewals, cancellation and other inquiries.
• Arrange Aramex/FedEx courier for letter delivery.
• Coordinating and monitoring of the shipments if delivered or returned to shipper.
• Preparing month end report for daily walk-in, email and online leads and reporting directly with department\xe2\x80\x99s Director.
• Managing calendar and meeting invites for the Director.
• Provide one-to-one support for time and daily management for managing director
• Handle requests and queries from managing director
• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports

Office Duties

• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists of suppliers and clients
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Computer literacy
• Verbal and written articulacy
• Professional discretion
• Efficiency
• Well-developed time management skills
• Strong organizational skills
• Maintenance of document registers such as LPO In, Enquiry In, etc
• Handling incoming calls and arranging international connections as required.
• Performs general clerical duties to include but not limited to: photocopying, faxing, mailing and filing, maintain hard copy and electronic filing system
• Assists other departments where necessary
• Ensures upkeep of office
• Maintains stationary and office supplies
• Maintains a list of incoming/ outgoing correspondence in line with company procedures

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