Job Description

Key Responsibilities:

Receive, inspect, and verify all incoming goods to ensure they conform with the Local Purchase Order (LPO), hotel policies, and hygiene standards. Conduct physical inspections of deliveries, checking quantity, weight, and product specifications to ensure accuracy and quality. Coordinate the delivery of inspected goods to relevant departments, obtaining proper acknowledgements from Department Heads or their representatives. Review and verify supplier invoices to ensure they are original, itemized, sequentially numbered, clearly described, and free from clerical errors. Endorse invoices with the hotel seal and authorized signature to confirm satisfactory receipt of goods. Process supplier invoices in the hotel's purchasing system (Jana) accurately and in compliance with hotel and VAT standards. Prepare and review the Outstanding Order Report, Deviations Report, and Outgoing Records (OR) on a regular basis in line with hotel procedures. Monitor and follow up on outstanding ORs, ensuring proper documentation and completion. Maintain both manual and electronic filing systems, ensuring all records are properly organized, catalogued, and accessible only to authorized personnel. Support the Finance and Procurement departments with timely documentation and accurate recordkeeping.

Requirements:

Previous experience as a Receiving Clerk or in a similar role within the hospitality or retail industry. Strong knowledge of receiving procedures, inventory control, and basic accounting practices. Attention to detail and accuracy in documentation and data entry. Familiarity with hotel management systems (e.g., Jana) and Microsoft Office applications. Good communication and organizational skills. Ability to work independently and maintain confidentiality. Physically fit and able to handle lifting or moving deliveries as required.

How to Apply:

Submit your resume via Indeed or email to

dxbkp.hr@gloria-hotels.com

Job Type: Full-time