Job Description

Real Estate Sales Administrator & Personal Assistant

Dubai | Full-Time | Immediate Hire

Company Overview

Aston Gate Real Estate is an international real estate brokerage based in Dubai, specializing in off-plan and secondary market transactions. We work directly with leading developers, investors, and end-users, delivering structured, performance-driven real estate solutions.

We are hiring an experienced Real Estate Sales Administrator who will also act as a Personal Assistant, supporting sales operations and senior leadership in a fast-paced brokerage environment.

Job Summary

The Real Estate Sales Administrator & Personal Assistant supports daily sales operations, transaction coordination, client communication, and executive-level organization. This role requires prior Dubai real estate experience, strong organizational skills, and the ability to manage multiple transactions simultaneously.

This is not a junior administrative role.

Key Responsibilities

Sales Administration and Transaction Support

Support real estate agents with off-plan and secondary market transactions Prepare and manage MOUs, reservation forms, SPAs, listings, and sales documentation Coordinate with developers, brokers, conveyancers, and internal teams Track transactions from lead stage through closing and handover Maintain accurate CRM records and internal deal trackers Follow up on documentation, payments, and transaction milestones

Client Communication and Coordination

Manage professional communication with clients via WhatsApp, email, and phone Schedule viewings, meetings, and site visits Prepare client proposals, listings, and investment summaries Ensure timely follow-ups and a high-quality client experience

Personal Assistant and Executive Support

Manage calendars, meetings, and daily priorities for senior leadership Organize documents, files, and sensitive information with discretion Assist with follow-ups, reminders, and task execution Provide ad-hoc administrative and sales support as required
Required Qualifications

Minimum 1-3 years of experience in Dubai real estate administration or sales coordination Strong understanding of off-plan and secondary sales processes in the UAE Previous experience as a real estate administrator, sales coordinator, or personal assistant Excellent organizational and time management skills Strong written and verbal communication skills Ability to handle multiple transactions in a fast-paced environment Professional, reliable, and discreet CRM experience is an advantage
Compensation

Base salary: AED 4,000 - AED 6,000 per month Commission structure based on performance Total monthly earnings potential up to AED 12,000
Job Type

Full-time
On-site role in Dubai

Why Join Aston Gate Real Estate

Direct exposure to live transactions and developer relationships Close collaboration with sales leadership and agents Performance-driven environment with growth potential Stable base salary combined with commission upside
Job Type: Full-time

Pay: AED4,000.00 - AED12,000.00 per month