Job Description

Real Estate Office Administrator - Job Responsibilities

1. Office & Administrative Support

Manage phone calls, emails, and correspondence with clients, agents, and partners. Schedule and confirm meetings, property viewings, and appointments. Maintain and organize office supplies, documents, and records. Prepare contracts, tenancy agreements, and other real estate documents for signature. Assist with filing, data entry, and maintaining a CRM/database of leads and listings.

2. Listing & Marketing Management

Coordinate property listings on portals (Bayut, Property Finder, Dubizzle, etc.). Work with photographers/videographers for property shoots. Monitor and renew property ads, ensuring all listings remain updated.

3. Client & Agent Support

Welcome and assist walk-in clients at the office. Support real estate agents with preparing presentations and sales kits. Handle inquiries and direct leads to the sales team. Follow up on leads and client requests where needed.

4. Financial & Documentation Tasks

Issue invoices, receipts, and assist with payment follow-ups. Keep records of RERA forms, tenancy contracts, and government documents. Support in preparing reports for management (sales reports, lead reports, etc.).

5. Government & Compliance

Handle Ejari registrations and cancellations (if in Dubai). Liaise with DLD, RERA, and other authorities for permits or approvals. Ensure all documents comply with UAE real estate laws and company policies.

6. Event & Coordination

Assist in organizing open houses, property events, and team meetings. Coordinate with vendors (cleaners, maintenance teams, contractors) for property readiness.

7. General Office Management

Oversee office maintenance (cleanliness, utilities, etc.). Support HR in onboarding new agents/staff (if needed). Keep track of agent schedules and provide administrative assistance to the sales team.
What we offer:

Competitive Salary
Health Insurace
Paid anual leave
2 days off/week
European Management

Job Type: Full-time

Pay: AED4,000.00 - AED4,500.00 per month

Application Question(s):

Why you believe you can be the right person for our company?
Experience:

Real Estate Admin: 2 years (Required)
Language:

fluen English (Required)
Application Deadline: 31/08/2025