Job Description

Job Title:

Real Estate Administrative Assistant / Secretary Job / Account Assistant

To provide efficient administrative, secretarial and accountant support to the real estate department or management, ensuring smooth day-to-day operations, compliance with Dubai Land Department (DLD) and RERA regulations, and effective communication with clients, tenants, and other stakeholders.

Key Responsibilities

1. Administrative & Secretarial Support

Manage office correspondence, including emails, calls, and in-person inquiries. Prepare, format, and maintain documents such as tenancy contracts, Ejari certificates, quotations, invoices, and official letters. Schedule and coordinate meetings, property viewings, and appointments for management or agents. Maintain an organized filing system (physical & digital) for contracts, property records, and client information. Draft professional letters, memos, and reports.

2. Real Estate Documentation

Prepare and process tenancy contracts, addendums, and renewals in compliance with UAE tenancy laws. Handle Ejari registrations, cancellations, and updates via the DLD portal. Track and follow up on lease expiries, rent renewals, and payment schedules. Process security deposits, rent receipts, and related financial documentation.

3. Client & Tenant Coordination

Serve as the primary point of contact for tenants, landlords, and prospective clients. Address tenant queries, complaints, and maintenance requests promptly. Assist in arranging property inspections, move-in/move-out procedures, and handovers. Follow up on overdue payments and coordinate with accounts for collections.

4. Regulatory Compliance

Stay updated on Dubai tenancy laws, RERA guidelines, and DLD procedures. Ensure all contracts and transactions meet regulatory requirements. Maintain accurate property listings and marketing materials in compliance with advertising standards.

5. Office & Operational Support

Order and manage office supplies. Assist with marketing materials, social media postings, and property advertisements. Support management in preparing presentations, market reports, and other business documents.

6. Additional Admin Support

Owner has another company (coffeeshop) responsible in placing orders for the food and handling admin works.

7. Accounts Background

Assist with monthly, quarterly, and annual financial reports. Assist with preparation and filing of VAT return. Reconcile Bank statements, cheque records, customer ledger and vendor accounts. Track customer payments, rent collections and follow up on outstanding balances.

Skills & Qualifications

Education:

Diploma or Bachelor's degree in Business Administration, Real Estate, or related field.

Experience:

Minimum 2 years in an administrative/secretarial role, preferably in real estate or property management in Dubai.

Technical Skills:

Proficiency in MS Office (Word, Excel, Outlook, PowerPoint), knowledge of DLD/Ejari portal

Accounts:

Proficiency in Tally ERP 9 / Tally Prime.

Language:

Excellent written and verbal communication skills in English

Other Skills:

Strong organizational and multitasking abilities. Customer service orientation. Ability to work under pressure and meet deadlines. Excellent analytical and problem-solving skills, with high attention to details and accuracy. Strong ethics and integrity, ensuring confidentiality and data security.

CAN JOIN IMMEDIATELY

Job Type: Full-time

Pay: AED5,000.00 - AED6,000.00 per month