Job Description

ROLE OVERVIEW:

The Real Estate Admin plays a pivotal role in supporting the brokerage's operational and sales activities. This position requires an individual with strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

The Admin ensures that property listings, client interactions, and documentation are handled accurately and efficiently while supporting the sales team and management with their operational requirements.

KEY RESPONSIBILITIES:

Property & Listings Management -

Upload, update, and maintain property listings across all major real estate portals (Property Finder, etc.). Ensure property details, Trakheesi permit, descriptions, and images are accurate and compliant with company standards. Coordinate with agents and photographers for updated content and property media. Supporting agents to achieve their Super Agent status and help in maintaining the Super Agent status. Duplicating listings every month. Upgrading the listing to be above the par standards.

Documentation & Compliance -

Draft, review, and manage Contract A, B, F and I (Agent to agent), tenancy contracts, addendums, NOCs, and other related legal documents. Ensure all documentation complies with RERA/Trakheesi and Dubai Land Department regulations. Maintain accurate filing systems (both digital for listings and hard copy for developers) for contracts, agreements, and property records. In charge of RERA registration and renewals for both exams and cards. Assisting for RERA examination.

Client & Agent Support -

First contact person for developers. Handle inbound calls for shareholders, emails, and client inquiries in a professional manner. Assist agents with administrative tasks. Provide property breakdown fees.

CRM & Data Management

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Update and maintain the company's CRM system with leads, listings, deals. Generate weekly reports for management on leads, performance, and inventory. Ensure data accuracy and confidentiality across all platforms.

Office Administration & Shareholders Support

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Provide administrative support and proper documentation including personal property listings of CEO. Handle queries of personal property listings of CEO. Support Conveyancer in administrative tasks.

Real Estate Market Research

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Monitor trends in the Dubai real estate market for price changes and community popularity shifts.

QUALIFICATIONS & REQUIREMENTS:

Minimum 2 years' experience in a Real Estate Admin or similar role (UAE experience preferred). Strong knowledge of RERA/Trakheesi systems, Dubai real estate portals, and industry practices. Proficiency in MS Office/Google Workspace and CRM software. Excellent written and verbal communication skills in English. Strong organizational skills with attention to detail and the ability to multitask. Professional, proactive, and a team player with strong problem-solving skills.
Job Type: Full-time

Application Question(s):

Are you available to join immediately? * What is your salary expectations?