Job Description

We are seeking a detail-oriented, organized, and proactive

Real Estate Administrative Assistant

to provide comprehensive administrative support to our real estate team. The ideal candidate will play a key role in ensuring smooth day-to-day operations, managing client relations, coordinating transactions, and maintaining accurate documentation. This role is vital in helping the team deliver exceptional service and close deals efficiently.

Key Responsibilities:

Provide administrative support to real estate agents, brokers, and the management team. Prepare, review, and manage real estate documents such as listing agreements, contracts, leases, and disclosures. Maintain and organize client databases, ensuring all records are accurate and up to date. Schedule and coordinate property showings, inspections, open houses, and client meetings. Communicate professionally with clients, agents, vendors, and other stakeholders. Track deadlines and ensure all contract contingencies and closing timelines are met. Create and manage marketing materials, online listings, and social media posts. Assist in onboarding new agents and coordinating licensing renewals and compliance documentation. Handle incoming calls, emails, and other communications in a timely and courteous manner. Perform general office duties, such as filing, data entry, inventory management, and mail distribution.

Qualifications:

High school diploma or equivalent; associate's or bachelor's degree preferred. Prior experience in real estate administration, office support, or a similar role is highly desirable. Knowledge of real estate processes, terminology, and basic legal documents is an advantage. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with CRM software. Strong organizational and multitasking skills with attention to detail. Excellent written and verbal communication skills. Ability to handle confidential information with discretion and professionalism. Self-motivated with a proactive attitude and the ability to work independently or as part of a team.
Job Type: Full-time

Education:

* Bachelor's (Required)