Job Description

We are looking for a proactive, detail-oriented

Real Estate Administrative Assistant

to join our fast-paced and growing team in

Dubai

. This is an excellent opportunity for a candidate with strong organizational skills and previous experience in real estate administration who is eager to grow within the industry.

Key Responsibilities:

Provide comprehensive administrative support, including managing phone calls, emails, calendars, and appointment scheduling Prepare, review, and manage real estate documentation such as contracts, agreements, and listings on platforms like

Property Finder, Dubizzle,

and

Bayut

Apply for and manage

Trakheesi permits

and ensure compliance with

RERA

regulations Draft and prepare tenancy contracts and required forms including

Form A, B, I, and F

Generate and track tax invoices for commissions; follow up on outstanding payments Assist in

WPS payroll processing

for agents and staff Accurately prepare and submit

VAT returns

to the

Federal Tax Authority (FTA)

Maintain and update listings on

MLS

and other property marketing platforms Coordinate timelines for transactions and ensure deadlines are met Track commissions and ensure timely disbursements Maintain well-organized digital and physical filing systems for compliance and documentation Communicate professionally with clients, agents, and external vendors Keep Excel and Google Sheets up-to-date with relevant data Make outbound cold calls to landlords, tenants, and investors to generate leads (training provided)*

Requirements:

Minimum

2 years of experience

in a real estate administrative role (Dubai market experience preferred) Solid knowledge of

AML/CFT regulations

and experience in a compliance-related role Familiarity with

RERA

,

Trakheesi

,

VAT filing

, and

WPS payroll processing

Experience in

property management

, commission tracking, and tax invoicing Strong proficiency in

Microsoft Office Suite (Word, Excel, Outlook)

and

CRM systems

Excellent written and spoken English communication skills High attention to detail with a proactive and solution-oriented mindset Flexible availability, including weekends and the ability to manage urgent requests

What We Offer:

Visa sponsorship

provided after successful completion of a 2-month probation period Full training on listing platforms and internal systems Opportunities for

career advancement

within a respected real estate company Performance-based

bonuses

and continuous

professional development

Dynamic and supportive work environment

Job Type:

Full-time

Salary:

Up to AED 3,500 per month

Job Type: Full-time

Pay: AED2,000.00 - AED3,500.00 per month

Experience:

* Administration: 2 years (Preferred)