Job Description

Role Summary

We are looking for a detail-oriented Real Estate Administrator with previous real-estate experience in the UAE, who will support our Abu Dhabi operations. The candidate will handle administrative, compliance (KYC/due diligence), invoicing/billing, listings, and transaction support in a fast-paced real-estate business.

Key Responsibilities

Manage and file real-estate transaction documentation (contracts, leases, renewals, closings) ensuring completeness and accuracy. Conduct client onboarding and KYC / due diligence checks: verify identity, ownership records, regulatory compliance per UAE real-estate standards. Issue and track invoices to clients/vendors, manage payment follow-up, maintain invoicing records and liaise with finance for reconciliations. Maintain property listings: update and upload to online portals (e.g., Bayut, Dubizzle, Property Finder), monitor status, pricing and availability. Coordinate with agents, landlords, tenants, vendors to schedule viewings, inspections, handovers, and assist with tenancy contract registration (e.g., EJARI, TRANX/Trakheesi) where applicable. Maintain CRM, databases and generate reports for management on listing status, transaction pipeline, KYC status, invoicing metrics. Ensure compliance with local real-estate regulations (e.g., Real Estate Regulatory Agency (RERA) / Abu Dhabi Department of Municipality and Transport (DMT) laws), and internal policies. Assist with administrative tasks for the real-estate team: scheduling, coordination, documentation, office systems support. Suggest and help implement process improvements in admin workflows, compliance checks, invoicing and client onboarding.
Qualifications & Experience

Minimum

2+ years' experience

in real-estate administration or a similar role in the UAE market. Experience handling KYC/client onboarding and invoicing/billing is highly desirable. Proficiency in Microsoft Office (Excel, Word, Outlook) and comfortable using CRM systems, property portals and/or real-estate software. Familiarity with local real-estate portals (Bayut, Dubizzle, Property Finder) and tenancy registration systems (EJARI, Trakheesi) is a plus. Good organizational, multitasking and communication skills; meticulous attention to detail. Fluent in English; Arabic language skills would be a strong advantage. Ability to work independently and as part of a team in a dynamic environment.
Job Type: Full-time

Pay: AED3,000.00 - AED5,000.00 per month