Job Description

We are seeking a proactive and detail-oriented Purchasing Assistant to support our procurement operations. The role involves coordinating purchasing activities, issuing purchase orders, managing supplier quotations, and ensuring the timely delivery of materials to projects and offices. The ideal candidate will be organized, responsive, and capable of handling multiple procurement tasks efficiently.

Key Responsibilities

Provide proactive support across all procurement and purchasing activities. Coordinate and issue Local Purchase Orders (LPOs) for projects, including waterproofing materials, office supplies, consumables, certifications, subcontract works, repairs, and related services. Verify Bills of Quantities (BOQs), unit conversions, and approvals prior to issuing LPOs. Coordinate material requests from Sales and Operations teams, ensuring accuracy in quantities, documentation, and approvals. Request, analyze, and compare supplier quotations; negotiate pricing while maintaining required quality standards. Track shipments and coordinate with freight forwarders to ensure timely and accurate delivery. Prepare and follow up on supplier credit applications to secure favorable payment terms. Maintain proper filing and records of LPOs, quotations, invoices, and procurement documentation. Liaise with the Accounts team regarding payment terms and follow up on supplier Statements of Account (SOAs). Create, update, and maintain item codes in SAP. Maintain effective relationships with suppliers and service providers.

Skills & Requirements

Proficiency in SAP, Microsoft Excel, and professional business email communication. Strong attention to detail with excellent organizational and multitasking abilities. Ability to follow up effectively, coordinate logistics, and manage supplier communications. Familiarity with waterproofing materials and construction-related supplies is an advantage.
Job Type: Full-time