Who we are We are a leading partner for luxury across the Middle East. With more than 600 stores, 300 brands and over 65 years of experience in the region, we have become a major player in the beauty, fashion and gift sectors, by offering service excellence to our partners and delighting all our customers. We are moving fast from a traditional distributor and retailer for luxury in the Middle East, to a hybrid retailer bringing luxury experiences to the fingertips of customers everywhere. To fuel the next stage of our growth we are looking to build a world class team. From physical retail through to supply chain and customer loyalty, we aim to use technology and data to continuously improve every aspect of our operations. We are looking for top talent to join us on this journey of exploring new horizons together. What you'll be doing
The job holder of this position is responsible for ensuring the maintenance of prices in system and providing information for the estimated / actual landed costs. In addition, the job holder of this position is responsible for managing the inventory operations and the monitoring of logistics operations.
Key Responsibilities
Organizational:
Follow all relevant Supply Chain policies, processes and standard operating procedures so that work is carried out in a controlled and consistent manner
Operational:
Implement activities under minimal supervision
Escalate complex problems to the relevant person to ensure case/issue is closed efficiently and in timely a manner
Purchase orders:
Process all purchase orders in system, including non-good items ordered by Marketing
Maintain up-to-date order book at all time
Follow-up with suppliers and update system on back-orders
Send special orders to supplier
Follow up on deliveries with suppliers
Item creation and pricing
Validate local data from item master data file (newly created items) sent by MDM
Provide all information for item creation for local purchases with no owner at the Group level (e.g. direct purchase by local teams such as watches, sunglasses for beauty stores, items in Kuwait’s visitors stores)
Maintain characteristics (traits) for item in system by location (store, warehouse), e.g. item status (discontinued/inactive), consignment flagging, etc.
Ensure that maintenance of prices (price markdowns, promotions in stores) is performed correctly and on time in the system and conduct the proper self-checking
Escalate issues in price maintenance (e.g. promotions) to IT and local merchandise team
Perform correct and timely re-entry in system after error has been detected
Perform accurate calculation on initial and revised Estimated Landed Cost
Make a proposal to regional merchandise team on initial and revised Estimated Landed cost
Submit to Finance the revised Actual Landed Cost if revision exceeds thresholds
Enter the new Estimated Landed cost in the system or revised ELC after validation from Regional merchandise manager and finance
Collect actual costs for each delivery from different sources and enter Actual Landed Cost in the system
Inventory Management
Execute inter-country transfers in system
Follow-up with Logistics team on documentation and physical execution
Perform entry of purchase orders of goods in the system correctly and in time as per instructions from local merchandise analyst
Perform entries in system for inventory management as per instructions from local merchandise analyst (store to store transfers, store to warehouse transfers, returns to vendors, transfers of temporary stock loans to special account
Identify reasons for discrepancies in invoice matching in system (price or quantity), make a report to regional merchandise team to take a decision on resolution if needed and introduce new invoices in system for resolution of discrepancies
Raise replacement purchase orders or debit / credit notes in the system as per the instructions from local merchandise analyst
Issue insurance claim for damage during delivery or defective item and liaise with insurance department if needed
Collaborate with stock controllers, commercial teams and local merchandise analyst to identify reasons for negative stocks in the system in stores and warehouses and perform approved adjustments after resolution
Issue orders for repairs
Stock Liquidation
Follow-up with Factory outlet team on transfers of items selected for liquidation
Execute RTV in system for discontinued items
Organize returns with suppliers and logistics
Participate in relevant projects and community activities as and when needed
What you’ll need to succeed
University Degree in Business Administration or any relevant quantitative fields/ CPIM is a plus A minimum of 2 years of work experience as a Purchase executive sourcing products from Europe and China At least 2 years of experience working with cosmetics purchasing. Proficient with using Oracle
What we can offer you With us, you will turn your aspirations into reality. We will help shape your journey through enriching experiences, learning and development opportunities and exposure to different assignments within your role or through internal mobility. Our Group offers diverse career paths for those who are extraordinary, every day. We recognise the value that you bring, and we strive to provide a competitive benefits package which includes health care, child education contribution, remote and flexible working policies as well as exclusive employee discounts. To view all our perks and benefits, click here.
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