Job Description

Overview

The Purchase Assistant supports the pharmacy procurement department by sourcing medical and non-medical products, coordinating with suppliers, ensuring timely stock availability, and maintaining accurate purchasing records. This role ensures smooth purchasing operations and compliance with pharmacy regulations.

Key Responsibilities1. Procurement & Sourcing

Assist in sourcing medicines, OTC items, medical supplies, and wellness products. Request and compare supplier quotations (price, availability, delivery terms). Prepare purchase orders and follow up for approvals. Ensure all purchased items comply with UAE pharmacy regulations and product registration requirements.

2. Inventory Coordination

Monitor stock levels and assist with replenishment needs. Coordinate with warehouse and store teams to track stock movement. Identify slow-moving, out-of-stock, and urgent items. Assist in maintaining optimal stock levels based on demand patterns.

3. Supplier Coordination

Maintain communication with approved local distributors and pharmaceutical suppliers. Follow up on delivery schedules and resolve delays or discrepancies. Assist in evaluating supplier performance (pricing, delivery accuracy, quality).

4. Documentation & Compliance

Prepare and update purchasing documentation, invoices, and delivery notes. Ensure regulatory documents (MOHAP/DOH/DHA approvals if required) are properly filed. Maintain accurate records in ERP or pharmacy management systems.

5. Financial & Administrative Support

Assist in price checks, cost comparisons, and updating price lists. Coordinate with accounts for payment follow-ups and invoice verification. Track purchase order status and update reports for management.

6. Internal Coordination

Work closely with pharmacists, storekeepers, and operations team regarding product requirements. Support the purchasing manager in daily administrative tasks and reports.

Skills & Qualifications Education & Experience

Diploma or Bachelor's degree in Business Administration, Supply Chain, Pharmacy, or related field. Experience in pharmacy/drugstore purchasing is an advantage.

Skills

Strong knowledge of medicines, OTC products, and pharmacy-related items is preferred. Excellent communication and negotiation skills. Proficient in MS Office (Excel, Word) and ERP systems. Good organizational and follow-up skills. Attention to detail and accuracy in documentation.

Competencies

Time management Vendor relationship management Teamwork Analytical thinking Problem solving
Job Type: Full-time