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Handle administrative tasks related to facility management operations.
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Maintain records of maintenance schedules, service requests, and work orders.
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Coordinate with facility supervisors, technicians, and vendors for service execution.
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Process invoices, purchase orders, and track expenses related to facility maintenance.
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Ensure compliance with company policies and safety regulations in documentation.
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Prepare reports on facility performance, maintenance schedules, and expenses.
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Monitor inventory levels of maintenance supplies and equipment.
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Assist in scheduling preventive and corrective maintenance activities.
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Respond to client inquiries, complaints, and service requests in a professional manner.
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Maintain employee attendance records, leave requests, and duty schedules.
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Support HR and finance teams in payroll processing and contractor management.
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Ensure proper filing of contracts, agreements, and compliance documents.
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Utilize facility management software (if applicable) for tracking operations. III Education Qualification, Work Experience & Skills
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Experience: 2-5 years of administrative experience in facility management or a related field.
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Education: Diploma or bachelor's degree in business administration, Facility Management, or a related field is preferred.
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Technical Skills: Proficiency in Microsoft Office (Excel, Word, PowerPoint) and facility management software.
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Communication Skills: Strong verbal and written communication skills.
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Organization & Multitasking: Ability to manage multiple tasks efficiently.
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Attention to Detail: Accuracy in documentation and reporting.
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Problem-Solving: Ability to address administrative challenges effectively.
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Teamwork: Ability to collaborate with