Job Description

Secret Gardens LLC is looking for Projects Coordinator to work alongside our experienced team of architects, engineers & construction professionals. We are an established landscaping and swimming pool company in UAE and are continuing to invest time and values into our employees to ensure our company is friendly and positive. Please apply to this job advert if you think you have what it takes to join our company.

Job Responsibilities

1. MATERIAL and DRAWINGS APPROVALS

Design Team Coordination by Tracking Approved Samples and ensuring the same are Archived and Procured Review the drawings with PM and address any further drawings requirement and book for drafting to produce
2. Material and Drawings approvals

Ensuring Extension of Time are drafted, approved by PM and sent. Ensuring Notifications are drafted, approved by PM and sent Coordinate timely procurement as per project requirement Ensuring Look Ahead is managed, address any potential issues
2. Project Procurement

Ensuring Budget are controlled Address any budget / time constraint affecting project interest Connecting Project expectation and Procurement planning
3. Authority Approvals

Ensure updates on No Objection Certificate / Building Permit Coordinate all test reports required to PM and Procurement Ensure inspections are requested, follow up if there is risk of site delays Ensure Building Completion Certificate are requested and security deposits are returned Keep updated tracks on all No Objection Certificate / Building Permit with expiration
- Ensure all insurance are active

4. Gate Pass

- Ensure all Staff and Vehicles are registered and has active pass

- Keeps master file and tracking on all pass and document expiration

5. Monitoring

- Ensuring there is site camera for mobilizing projects

- Ensuring active sims for all cameras

- Checking cameras if working and recording

- Ensure site cameras are archived thru IT dept.

6. Close Out

- Ensure Warranties are requested to Suppliers

- Ensure as-builts are made on time and updated to its realistic built.

- Participate with profitability report and raise project learnings

7. Project Management

- Coordinate monthly billings to Project Managers and ensure billings

- Follow up to PMs and address/resolve issues to make the billing happen

- Ensure files are saved in sync

Desired Skills & Experience

5+ years of experience in Dubai as a Projects Coordinator in landscaping or construction. Any engineering degree Proficient user of Outlook, Office and Excel Competitive Salary Medical Insurance and Visa Laptop and Phone
For interested applicants, email us at hr@secretgardenslandscaping.com.

Job Type: Full-time